Assistant Director for Administration and Fiscal Management
Share
Job Location:
Boca Raton, FL - USA
Yearly Salary:
$ 60000 - 65000
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Apply now to join FAU on its race to excellence.
For more information on everything FAU has to offer please visit
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking an Assistant Director for Administration and Fiscal Management - Boca Raton FL.
We are looking for a highly organized and proactive Assistant Director for Administration and Fiscal Management to support the departments administrative financial and research operations. This key leadership position manages office functions oversees budgeting and fiscal activity across multiple funding sources and partners closely with faculty and university offices to support department priorities and sponsored research.
Summary of Responsibilities:
Administration:
Report to the Department Chair and function as the Department Administrative Manager.
Organize and coordinate office administration procedures; supervise office staff and student workers.
Assist the Department Chair with tasks related to assignments and activity reports ensuring accurate data management and timely submissions.
Manage the hiring process for students OPS postdocs and adjuncts from job posting to onboarding including preparing offer letters and requesting background checks.
Assist faculty with promotion & tenure processes.
Provide support as needed for research and administrative services including processing GRA/GTA tuition exemptions and leading GRA orientation each semester.
Act as timekeeping administrator for all department employees.
Serve as a backup for the Coordinator for Research and Administrative Services whenever needed.
Initiate communication with vendors evaluate their qualifications to supply goods and services and negotiate terms of purchase orders.
Respond to reports or data requests from the chair for the dean or external questionnaires.
Fiscal Management:
Manage budgeting forecasting fiscal tracking and reconciliation of monthly department-ledgers for all accounts (GTAID Auxiliary Foundation Tech Fee Carry Forward).
Prepare and approve financial transactions including department travel supplier invoices P-card purchases expense reports and budget amendments.
Process expenditures on auxiliary grant foundation accounts tech fees overhead scholarships lab fees carry forward and other accounts.
Oversee faculty summer appointments both instructional and grant-funded.
Provide the Department Chair with a financial report of all department accounts at the beginning of each month.
Assist with financial management for department events and renovations.
Research & Sponsored Programs Support:
Assist faculty with the development of grant and contract budgets ensuring alignment with sponsor guidelines and university policies.
Support proposal preparation and routing by entering and maintaining grant submissions in Novelution and related university systems.
Coordinate with faculty the Division of Research and college administration to monitor proposals and awards from pre-award submission through post-award setup.
Track awarded projects to ensure timely account setup monitor budget activity and assist with administrative compliance throughout the award lifecycle.
Establish and monitor cost share commitments and associated accounts as applicable in coordination with the Division of Research and college leadership.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has itsperks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employeesPublic Service Loan Forgiveness (PSLF)program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (atPresidentsdiscretion).
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuitionassistanceafter 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County
The goal is to provide local employers and new employees in theareaa comprehensive guidewithplaces to live.View it here:Discover Housing Resources in Palm Beach County BDB
Minimum Qualifications:
Masters degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelors degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.Preferred Qualifications/Skills:
Bachelors degree and two or more years of experience in administrative financial or operational support preferably in a higher-education or research environment.
Demonstrated experience with budget monitoring account reconciliation or financial transactions across multiple funding sources.
Experience supporting HR functions including hiring onboarding timekeeping and personnel actions for faculty staff and student employees.
Familiarity with grants and contracts administration including coordinating pre-award or post-award activities tracking expenditures and ensuring compliance with institutional and sponsor requirements.
Proficiency with enterprise systems (e.g. Workday financial systems HR platforms) and strong Microsoft Office skills particularly Excel.
Strong organizational skills with the ability to manage multiple priorities meet deadlines and work independently in a small-department setting.
Excellent written and verbal communication skills and the ability to work effectively with faculty staff students and central administrative offices.
Salary:
$60000 - $65000 per year.Exempt Administrative Managerial Professional (AMP)
College or Department:
COECS: Civil Environmental & Geomatics EngineeringLocation:
Boca RatonWork Days and Hours:
Monday - Friday 8 a.m. - 5 p.m.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.
Required Experience:
Director
Key Skills
- Category Management
- Athletics
- Customer
- ABAP
- Hydraulics
- ITI
About Company
Florida Atlantic University (FAU) is a student-centered public research university committed to empowering students who want to make a difference.
