Coordinator. Project Management Office

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 5 days ago

Vacancies: 1 Vacancy

Job Summary

Who We Are

Metrolinxs GO Expansion program is delivering more GO service across the network including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track station renovations and infrastructure upgrades on parts of the Lakeshore Stouffville Kitchener and Barrie lines. The investment will generate thousands of new jobs and economic opportunities across the region. The ONxpress Civil Joint Venture is comprised of Aecon Infrastructure Management Inc. and FCC Canada Ltd. This multidisciplinary team leads the delivery of civil and track works leveraging global expertise to introduce innovative solutions across the GO Transit network.

What youll do here:

As part of the Project Management Office (PMO) team you will support the various construction projects in which ONxpress Civils is involved now set up as Alliances with Metrolinx in fostering their collaboration processes and knowledge management through practical tasks:

Project deliverables:

Coordinate preparation and delivery of project deliverables among the various Alliances teams (Technical Construction Scheduling Estimating Procurement etc.) and in coordination with our counterparts from Metrolinx.

Support Alliances team with organizing and monitoring their deliverables: timeline list of tasks owner
Provide status and progress reports to project team management and client.
Assist in producing some deliverables (reports memos PowerPoint presentations minutes of meeting) as required.
Support teams with understating and implementing policies and procedures when preparing our deliverables ensuring quality assurance consistency and clients minimum satisfaction: liaise with Document Control team Sharepoint folders organization template utilization
Coordinate and support teams in uploading deliverables in Aconex in relation with Document Control Team

SharePoint documentation management

Act as the owner of SharePoints structure and rules:

Define common rules to be used in folders: folders breakdown naming level of confidentiality and communicate it to users
Set up a network of key users among the teams
Work with each Alliance and Team to clean and build relevant folders breakdown
Provide guidance to people regarding use of folders or any new needs
Grant access as requested for new employees and upon request
Propose action to improve or accelerate access requests
Be the point of contact for IT and Metrolinx counterparts

Knowledge management

Based on Leaders requests or upon your proposal contribute to setting up specific information sessions for CJV employees:

Organize preparation meetings and slide deck preparation with SMEs and Training teams
Support with logistic aspects

Ad hoc PMO support

Perform other duties and responsibilities as assigned by supervisor/manager.

You bring:

Post secondary education in Civil Engineering or Business Administration or equivalent.
3-5 years of relevant working experience.
Experience working in project management with deliverables milestones and quality gates.
Experience working in complex organizations preferred.
Strong Interpersonal skills with ability to interact with any type of counterparts.
Organizational and time management skills. Ability to prioritize and multi-task service-oriented.
Thrive on a fast-paced environment.
Excellent written and oral communication skills with an analytical mindset.
Proficient in Microsoft office tools.

We are an Equal Employer. Should you need any accommodation through the recruitment process please contact

We do not accept unsolicited agency resumes.

Required Experience:

Who We AreMetrolinxs GO Expansion program is delivering more GO service across the network including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track station renovations and infrastructure upgrades on parts of the Lakeshore Stou...