Office Coordinator (Ottawa,ON)

Ontario - Canada

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Overview

We are looking for a part-time Office Coordinator for our Ottawa Palladium Drive site. This role will support front-office operations administration event planning and special projects for 23 days per week. The ideal candidate is independent proactive and adaptable able to manage multiple priorities while creating a positive experience for employees visitors and clients.

Note: This is an on-site role in Ottawa with some flexibility to adjust hours as needed.

Responsibilities

Administration

Manage the front office main phone line printers and office supplies on your scheduled days.
Greet employees visitors and clients ensuring a professional and welcoming environment.
Maintain visitor records in accordance with security procedures.
Support finance and management with filing proof of deliveries and other administrative tasks.
Compile and present data to management using analytical skills.

Office Management

Maintain inventory and coordinate procurement of office supplies.
Ensure office equipment is properly maintained and serviced.
Liaise with Facilities vendors building management and IS support.
Assist with office and facility project planning and execution.

Event Planning

Coordinate office activities and company-wide events.
Organize employee engagement initiatives and team-building events.

Additional Duties

Support special projects and research tasks as assigned by management.
Assist with travel coordination Concur bookings and liaising with finance/travel providers as needed.

Qualifications

Business diploma or equivalent administrative experience.
Minimum 3 years in an administrative or office coordination role.
Proficiency in MS Office (Word Excel PowerPoint).
Strong multi-tasking prioritization and problem-solving skills.
Excellent written and oral communication; able to interact effectively at all levels.
Demonstrated tact diplomacy and confidentiality.
Resourceful proactive and able to work independently.

Additional Requirements

Must be based on-site in Ottawa; part-time schedule of 23 days per week.
Flexible and adaptable able to handle changing priorities within scheduled days.
Committed to creating a positive experience for employees and visitors.
Able to anticipate needs solve problems independently and maintain professionalism under pressure.
Willingness to take on special projects and travel coordination responsibilities occasionally.

Job Title: Office Coordinator
Requisition Number: 2264
Date: February 26 2026
Location 1: Ottawa ON
Remote: No
Business Unit: Corporate
Department: Human Resources
Job Type: Part-time
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Required Experience:

Position OverviewWe are looking for a part-time Office Coordinator for our Ottawa Palladium Drive site. This role will support front-office operations administration event planning and special projects for 23 days per week. The ideal candidate is independent proactive and adaptable able to manage mu...