Leave Administrator

At Aspire Living & Learning we dont just talk about making an impact we live it. For more than 40 years weve supported neurodiverse children and adults across New England and Maryland as they discover their passions unlock their potential and live more independently in their communities. Our person-centered services evolve with peoples needs from education and behavioral health to residential and community-based supports. We empower people to live lives shaped by their own interests choices and strengths. Join our collaborative mission-driven team and bring your skills to work that makes a real difference every day.

Aspire is seeking a Leave Administrator to serve as the organizations primary subject matter expert and administrator for employee leave of absence programs unemployment insurance workers compensation coordination and safety compliance. This role ensures employees are supported through complex and often sensitive situations while maintainingstrict compliance with federal state and local regulations.

Leveraging strong internal systems and external vendor partnerships the Leave Administrator oversees end-to-end case management ensures regulatory accuracy and partners closely with HR Payroll managers and external providers to deliver a compassionate consistent and compliant employee experience across Aspiresmulti-state footprint.

Key Responsibilities

Leave of Absence & Accommodations Administration

• Serve asAspiressenior subject matter expert for all employee leave programs including FMLA ADA state-based paid family and medical leave programs (e.g. CT PFML) Short-Term Disability (STD) Long-Term Disability (LTD) military leave and company-specific leave policies.

• Administer and oversee the full leave lifecycle including intake eligibility determination designation documentation tracking extensions and return-to-work coordination.

• Coordinate overlapping leave programs (e.g. FMLA with state PFML workers compensation or disability benefits) to ensure proper sequencing compliance and continuity.

• Lead the ADA interactive process in partnership with HR Business Partners and supervisors supporting reasonable accommodations transitional duty and reintegration planning.

• Maintainaccurate confidential leave records and ensure alignment with Payrollregardingwage continuation benefit deductions and leave coding.

• Serve as the primary point of contact for employees managers HR and external vendorsregardingleave-related questions and communications.

• Support leave-related audits compliance reviews and documentation requests.

• Develop andmaintainclear accessible employee-facing resources including a comprehensive Leave Information packet and a centralized SharePoint site.

Unemployment Insurance Administration

• Manage unemployment insurance claims across all operating states includingtimelyreview response and submission of required documentation.

• Partner with HR and supervisors to gather separation details attendance records wage information and supporting documentation.

• Coordinate unemployment hearings appeals and fact-finding interviews in collaboration with external vendors asappropriate.

• Track claim activity outcomes and trends;identifyopportunities to mitigate risk and improve processes.

• Serve as the primary liaison with state unemployment agencies and third-party unemployment vendors.

• Ensure compliance with all state-specific unemployment insurance regulations and deadlines.

Workers Compensation & Injury Coordination

• Oversee intake reporting and tracking of all work-related injuries and incidents ensuringtimelyandaccuratesubmission of first reports of injury.

• Coordinate medical care including initial evaluations follow-up appointments and referrals.

• Maintain comprehensive claim files including incident reports medical documentation job descriptions wage data and recorded statements.

• Coordinate workers compensation claims with applicable leave and accommodation processes to ensure compliance and continuity.

• Participate in claim reviews with the insurance carrier tomonitorprogress address issues and support cost containment strategies.

• Facilitate return-to-work planning and modified duty arrangements in collaboration with managers and HR.

Safety Compliance & HR Operations

• Ensure compliance with OSHA recordkeeping and reporting requirements including preparation and maintenance of OSHA 300 300A and 301 logs.

• Submit required occupational injury and illness data to the Bureau of Labor Statistics (BLS).

• Monitor update and ensure visibility of required labor law and safety compliance postings across agency locations.

• Conduct ergonomic assessments and support proactive workplace accommodations.

• Analyze leave injury and unemployment data toidentifytrends and recommend improvements to reduce risk and improve employee experience.

• Provide guidance and training to managers and internal stakeholders on injury reporting leave procedures and compliance expectations.

• Participate in ongoing professional development and assigned compliance-related training.

• Perform other duties as assigned to support regulatory alignment and employee well-being.

Qualifications

• High School Diploma;Associates degree in Business Administration Human Resources or related field preferred.

• Minimum of two years of experience in Human Resources.

• Two or more years of experience administering leaves of absence unemployment insurance and/or workers compensation cases preferred.

• Strong working knowledge of FMLA ADA state paid leave programs (e.g. CT PFML) unemployment insurance regulations and OSHA requirements ordemonstratedability to quickly learn.

• Excellent written and verbal communication skills witha strongservice orientation.

• Highly organized detail-oriented and able to manage multiple complex cases and deadlines simultaneously.

• Ability to work independently in a fast-paced compliance-driven environment.

• Demonstrated discretion and professionalism when handling sensitive employee and medical information.
• Proficiencywith Microsoft Office and HRIS systems; experience with UKG Cognosbswift and Cignaplatformsa plus.

Aspire Living & Learnings Internal Mobility Policy ensuresan equitable and efficient internal mobility system that aligns with the agencys commitment to professional development and growth. This policy fosters a culture of mobility within the organization aiming to provide employees with opportunities for career advancement and fulfillment. Please reference the Internal Mobility Policy to review the process to be considered for other jobs at Aspire Living & Learning.

Lateral Transfers: You do not need to submit an application at this time. You need to let your HR Partner know youre interested in being considered for the position. Your HR Partner will be the point of contact between you your current manager and your hiring manager.

Promotions/ Cross-functional jobs: Please let your HR partner know youre interested in being considered for the position and they will confirm your eligibility to apply. Once you speak with your HR Partner please submit an application.

Below is the name and information of your HR Partners to be contacted prior to applying for a promotion or cross-functional opportunity.

Connecticut (AS) employees: Heather Murphy

Connecticut (Child Services) employees: Wanetta Wilcher

Maryland employees: Debbie Duran dduran@

Massachusetts employees: Michelle Cutting

New Hampshire employees: Michelle Cutting

Vermont employees: Judy Stermer

Shared Services and Agency Leadership:Judy Stermer