Event Coordinator
Share
Job Location:
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Automat-it is where high-growth startups turn when they need to move faster scale smarter and make the most of the cloud. As an AWS Premier Partner and Strategic Partner we deliver hands-on DevOps FinOps and GenAI support that drives real results.
We work across EMEA and the US fueling innovation and solving complex challenges daily. Join us to grow your skills shape bold ideas and help build the future of tech.
Were looking for an Event Coordinator in EMEA to focus on our regional events in the UKI and Nordic markets and deliver various company events including third-party sponsorships team partnership events with AWS executive dinners customer workshops customer roundtable events and more.
Work location - hybrid from London
Responsibilities:
- Ownership of the planning and execution of selected in-person events in the UK Ireland the Netherlands Sweden and more
- Create and maintain event documentation: briefs toolkits KBYG and trip reports.
- Event budget tracking and invoice management
- Managing registrations for events and communication with teammate attendees
- Create and execute communication plans for each event (invitations reminders internal updates post-event messaging)
- Anticipating staffing requirements on-site to secure additional resources in advance
- Provide admin support on budget branded merchandise and swag briefing documents post-event reporting and ad hoc requests
- Act as a brand ambassador ensuring all events adhere to brand guidelines and bar-raising customer experiences
- Liaise with Sales teams and office managers to support requests for event materials travel and events-related logistics
- Define and track the follow-up process with the Business Development team
- Ensure leads are assigned and tracked in CRM
- Report on event performance and provide written trip reports
- Research source and negotiate budgets and contracts with international venues suppliers and contractors for selected events
- Willingness to travel internationally 15% of your time to supervise on-site events activities
Benefits:
- Professional training and certifications covered by the company (AWS FinOps Kubernetes etc.)
- International work environment
- Referral program enjoy cooperation with your colleagues and get a bonus
- Company events and social gatherings (happy hours team events knowledge sharing etc.)
- Wellbeing and professional coaching
- English classes
- Soft skills training
Country-specific benefits will be discussed during the hiring process.
Automat-it is committed to fostering a workplace that promotes equal opportunities for all and believes that a diverse workforce is crucial to our success. Our recruitment decisions are based on your experience and skills recognizing the value you bring to our team.
#LI-Hybrid #LI-AIT
Requirements:
- 3 years of experience in Business Events Management or Coordination or marketing program management roles
- 1 year of working experience in Marketing role(s) in the tech industry
- Experience in running 3rd party sponsorship and customer events
- Proven ability to juggle multiple projects simultaneously with a keen eye for detail
- Experience working under pressure with excellent organizational and time management skills
- Excellent communication negotiation and interpersonal skills to build strong relationships
- Openness to work on various platforms and technologies
- Fluent in written and verbal communication skills in English. Additional European languages - an advantage.
- Knowledge of Google Suite - an advantage
- Knowledge of Amazon Web Services - an advantage
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
