Administrative Assistant (Scheduling) Hybrid

Bolingbrook, IL - USA

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

For further inquiries regarding the following opportunity please contact one of our Talent Specialists.

Arun

Vinod at

Title: Administrative Assistant (Scheduling) - Hybrid

Duration: 5 Months

Location: Bolingbrook IL (Hybrid position flexibility to be onsite in Chicago IL and Bolingbrook IL Offices)

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.

Position Overview:

The International Coordinator plays a critical role in supporting global operations through effective project coordination communication and administrative excellence.

This position requires a highly organized detail-oriented professional with strong project management experience and the ability to collaborate across diverse teams and time zones.

This is a hybrid role requiring flexibility to be onsite as needed between our Chicago and Bolingbrook offices.

Key Responsibilities

Administrative Support

Manage executive and team calendars coordinate meetings prepare agendas and organize domestic and international travel logistics.

Ensure timely communication and follow-up on key actions and deliverables.

Maintain professionalism and accuracy across all administrative interactions.

Project Planning and Coordination

Support cross-functional and international projects by maintaining project plans timelines schedules and deliverables using tools such as SharePoint or Smartsheet.

Track project milestones and dependencies escalating risks or delays when necessary.

Partner with global stakeholders to ensure alignment and on-time execution.

Documentation and Reporting

Maintain a centralized project documentation repository to ensure version control and accessibility.

Prepare edit and format professional documents meeting summaries and reports with a focus on clarity structure and visual presentation.

Monitor and track unresolved issues action items and project risks.

Communication and Collaboration

Serve as a liaison across international and cross-functional teams to support communication flow collaboration and consistency.

Foster a positive inclusive and solutions-oriented team environment..

Qualifications & Requirements

Minimum 2 years of experience in a project management or project coordination role with proven ability to manage timelines deliverables and cross-functional dependencies.

Minimum 2 years of experience supporting multiple leaders with calendar management scheduling and travel coordination.

Experience using SharePoint and/or Smartsheet for project management tracking and document organization.

Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

Strong written and verbal communication skills with excellent editing and document formatting abilities to ensure professional presentation and aesthetic consistency.

Highly organized adaptable and detail-oriented with the ability to prioritize in a fast-paced environment.

Demonstrated ability to work independently and collaboratively with global teams.

Friendly approachable and professional demeanor.

Bi-lingual proficiency (written and verbal) a plus; language(s) based on business need.

Positive attitude and commitment to supporting a collaborative high-performance culture.

About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.

For further inquiries regarding the following opportunity please contact one of our Talent Specialists. Arun Vinod at Title: Administrative Assistant (Scheduling) - Hybrid Duration: 5 Months Location: Bolingbrook IL (Hybrid position flexibility to be onsite in Chicago IL and Bolingbrook I...