Properties and Admin Manager
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Job Location:
Salary:
Experience Required:
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Job Summary:
To own manage and optimize all physical assets facilities administrative services and IT service delivery across CIG Motors ensuring operational continuity cost efficiency compliance and service excellence. The role is accountable for ensuring that people can work systems function assets are protected and operations run without disruption.
Key Responsibilities:
1. Properties & Facilities Management
- Manage all company properties including offices showrooms warehouses workshops yards and staff accommodation.
- Oversee leases renewals exits documentation landlord relationships and handovers.
- Ensure facilities meet brand standards health & safety requirements and regulatory obligations.
- Implement preventive and corrective maintenance programs to minimize downtime.
2. Asset Protection & Control
- Maintain a comprehensive asset register (buildings fittings generators equipment furniture IT assets).
- Enforce controls to prevent loss misuse unauthorized access or deterioration.
- Coordinate security services (guards CCTV access control) and manage incidents.
3. Administrative Management
- Oversee all administrative services including:
- Front office & office support
- Stationery and office supplies
- Travel and logistics coordination
- Non-sales fleet coordination
- Office housekeeping and general admin services
- Develop and enforce admin SOPs approval workflows and service standards.
- Supervise admin staff and outsourced service providers.
4. IT Service Management (Business Ownership)
(Non-technical oversight role)
- Act as the business owner for IT service delivery.
- Coordinate with internal IT teams and external vendors to ensure uptime of:
- Internet and network connectivity
- ERP / CRM access
- Email systems
- Printers CCTV access control systems
- Monitor IT service SLAs incident resolution timelines and escalations.
- Maintain IT asset registers (laptops devices access credentials).
- Support IT audits and access governance.
5. Operations & Service Continuity
- Ensure uninterrupted availability of power water internet security cleaning and support services.
- Act as escalation point for facility admin or IT issues impacting operations.
- Support business continuity and emergency response planning.
6. Vendor & Contract Management
- Appoint manage and review vendors and service providers.
- Negotiate SLAs pricing and renewal terms.
- Track vendor performance against KPIs and enforce accountability.
7. Cost Control & Budget Management
- Prepare and manage properties admin and operations budgets.
- Track spend across rent utilities maintenance security fuel admin and IT services.
- Identify and implement cost optimization and savings initiatives.
8. Compliance Risk & Governance
- Ensure compliance with lease terms statutory requirements safety standards and internal policies.
- Support internal and external audits.
- Identify operational risks and implement mitigation plans.
9. Projects & Expansion Support
- Support new site acquisition fit-outs relocations and closures.
- Coordinate contractors timelines budgets and handovers.
- Ensure projects are delivered on time and within approved budgets.
Requirements
- Proven experience working with or within a facility management company managing outsourced services and multi-site operations.
- Proven experience managing multiple properties leases vendors and support services across different locations.
- Strong understanding of facilities operations asset control health & safety and regulatory compliance.
- Experience overseeing administrative services and third-party service providers.
- Working knowledge of IT service delivery from a business perspective (IT assets access control service uptime vendor coordination).
- Proven ability to manage budgets control costs and drive savings.
- Excellent problem-solving coordination and execution skills.
Benefits
- Competitive Salary.
- Leave Allowance.
- Monthly Performance Bonus.
- Retirement Savings.
- Medical Coverage.
- Employee Car Ownership Scheme.
- Opportunity to work in a fast-paced and dynamic environment.
Company Industry
IT Services and IT Consulting
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
