Office ManagerExecutive Assistant Sydney

Location: Australia (Sydney)

This is a 6 month fixed term contract.

Join Fortinet a cybersecurity pioneer with over two decades of excellence as we continue to shape the future of cybersecurity and redefine the intersection of networking and security. At Fortinet our mission is to safeguard people devices and data everywhere. We are currently seeking a dynamic Office Manager/Executive Assistant.

As a Office Manager/Executive Assistant you will:

Support the business across 8 offices and help senior executives operate more efficiently and effectively. This role goes far beyond basic admin tasks and is strategic partner organiser and problem-solver.

• Oversee daily office operations and workflow manage office supplies equipment and vendor relationships and coordinate office policies and procedures
• Work with accounting or finance departments rack office expenses and manage budgets process invoices purchase orders and reimbursements

• Calendar & schedule management coordinating meetings travel events and deadlines to ensure the executives time is allocated to what matters most and anticipates conflicts and manages priorities

• Communication gatekeeping screen emails calls and requests draft correspondence and prepare briefing notes and represents the executive professionally inside and outside the organisation

• Meeting preparation & follow-through prepares agendas presentations and meeting packs takes minutes tracks action items and ensures follow-ups happen and nothing is missed

• Project & workflow management support strategic projects and coordinate tasks across teams help drive initiatives deadlines and deliverables and create systems and processes to improve efficiency

• Plan travel itineraries accommodation and event logistics and troubleshoots issues on the go

• Confidential support & discretion manages sensitive information and acts as a trusted advisor and sounding board

• Personal Assistance handles personal tasks that help the executive maintain balance and focus.

We Are Looking For:

• Highly organised and proactive

• Strong communication and interpersonal skills

• Excellent judgement and confidentiality

• Ability to anticipate needs before theyre asked

• Calm under pressure and solutions-focused

Why Join Us:

At Fortinet we embrace diversity and inclusivity. We encourage applications from diverse backgrounds and identities. Explore our welcoming work environment designed for a rewarding career journey with an attractive Total Rewards package to support you with your overall health and financial well-being. Join us in bringing solutions that make a meaningful and lasting impact to our 660000 customers around the globe.

We will only notify shortlisted candidates.

Fortinet will not entertain any unsolicited resumes please refrain from sending them to any Fortinet employees or Fortinet email aliases. Should any Agency submit any resumes to Fortinet these resumes if considered will be assumed to have been given by the Agency free of any related fees/charges.

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