Executive Assistant

Friendship Public Charter School is a high performing mission-driven organization founded to ensure every student has access to a great education. Headquartered in Washington DC Friendships schools reflect the talent ambition and resilience of the children and families we serve where potential is recognized early excellence is cultivated daily and staff students and alumni thrive as scholars leaders and contributors to their communities.

The Executive Assistant (EA) to the CEO plays a critical role in advancing Friendships mission by amplifying the CEOs impact and ensuring work is aligned disciplined and focused on what matters most. This role also provides executive support to Friendships Founder/Chairman strengthening coordination between executive leadership and governance. This high-trust high-judgment position combines executive support with strategic coordination and enterprise-level perspective.

Please note the starting salary is $75000 and will be further determined by education and experience.

Executive Support and Strategic Coordination

• Leverage the CEOs time and attention by managing the calendar and inbox as strategic assets prioritizing work that advances organizational goals and mission.

• Prepare research and synthesize information to support executive decision-making; draft correspondence memos and briefing materials in the CEOs voice.

• Design and coordinate meetings to drive clear outcomes including agenda preparation follow-up and tracking of commitments.

• Monitor CEO-level priorities and cross-departmental initiatives to support alignment coherence and follow-through across the organization.

• Coordinate select CEO-initiated cross-organizational strategic projects helping ensure that work across teams is aligned coherent and advacing Friendships mission and key priorities.

Board and Founder/Chairman Support

• Provide executive-level administrative and scheduling support to the Founder/Chairman including management of calendars appointments travel and administrative requests.

• Support preparation and logistics for semi-monthly board meetings including coordination of materials scheduling and follow-up as appropriate.

• Assist with preparation and coordination for major organizational events where the Founder/Chairman participates or speaks.

• Serve as a professional point of coordination between the Office of the CEO and Board leadership exercising discretion and sound judgment.

Enterprise Interface and Representation

• Demonstrate a consistently professional demeanor and presence when interfacing with the public and organizational stakeholders including appropriate judgment in communication tone presentation and conduct.

• Interface professionally with senior leaders board members and external partners on behalf of the CEO and Founder and Board Chairman as appropriate.

• Represent the CEO in meetings or communications when requested ensuring alignment with organizational priorities and values.

• Maintain strict confidentiality and handle sensitive governance and executive information with care.

Oprations and Office Management

• Manage select administrative and operational functions for the Office of the CEO including travel coordination procurement scheduling and information management.

• Maintain systems for records documentation and historical reference related to executive and board activities.

• Provide direction or guidance to clerical staff interns volunteers and other workers as assigned.

Key Qualifications

• Demonstrated experience supporting senior executives and/or board leadership in a complex organization.

• Exceptional organizational communication and judgment skills.

• Ability to synthesize information manage competing priorities anticipate executive needs and follow through independently and consistently.

• Comfort working across teams and interfacing with senior leaders and governance bodies.

• Strong discretion ability to handle sensitive information and commitment to confidentiality.

• Alignment with Friendships mission values and commitment to high-quality education for students.

Technology and Productivity Tools

• Proficiency with productivity platfoms including Microsoft Office (Excel Microsoft Word Power Point Outlook) and Google Workspace (Docs Sheets Slides Calendar Gmail).
• Strong working knowledge of Zoom and virtual meeting technolgoies including scheduling hosting and supporting high-stakes meetings.
• Demonstrated ability to use AI-enabled tools (such as ChatGPT and related platforms) to support drafting research synthesis and workflow efficiency while exercising sound judgment accuracy and confidentiality.

Technical and Administrative Skills

• Skills in accurate record-keeping document management and filing systems.
• Ability to prepare format edit and manage correspondence reports presentations and briefing materials with a high level of accuracy and attention to detail.
• Working knowledge of modern office practices procedures and equipment.
• Excellent oral and written communication skills. Professional interpersonal and telephone skills demonstrating courtesty patience tact and discretion.
• Ability to interact competently and kindly with the general public and with senior leaders board members external partners and staff across the organization.

Education Training and Experience

• Bachelors degree or higher preferred.
• Progressive experience providing executive support preferably in a complex public-serving organizaation.
• Other combinations of education training and experience that provide the knowledge abilities and skills necessary to perform effectively in the position will be considered.

FPCSs policy is to provide equal employment opportunity to all qualified applicants and employees regardless of their race color religion sex age national origin disability sexual orientation gender identity or expression marital status genetic information veteran status status as a special disabled veteran or any other protected criteria as established by federal state or local laws. This policy applies to recruitment and hiring training promotion compensation benefits transfer layoff termination and all other terms and conditions of employment. Employment decisions at FPCS are based solely upon relevant criteria including an individuals capabilities qualifications training experience and suitability.