Executive Staff Officer
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Job Location:
New Orleans, LA - USA
Monthly Salary:
$ 3831 - 7518
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
About this Job
One of ten districts across Louisiana MHSD was created by the state legislature in 2003 to oversee the delivery of publicly funded community-based mental health addictive disorders and developmental disabilities services to our area. MHSD serves adults children and families of Orleans Plaquemines and St. Bernard particular we serve residents who are uninsured or Medicaid eligible/covered individuals suffering from mental illness individuals suffering from addiction and individuals who have developmental and/or intellectual disabilities.
The Metropolitan Human Services District (MHSD) is seeking an experienced organized and dynamic individual to serve as the Executive Staff Officer. This critical position reports directly to the Executive Director/Medical Director and is responsible for high-level project management executive administration and liaison duties to ensure the continued success of MHSD. The incumbent will manage key projects coordinate activities across various departments and represent the Executive Director/Medical Director in meetings with local state and federal officials as well as national organizations commissions and boards.
The ideal candidate will have:Proven project management experience including handling confidential and high-level tasks.
Strong written and verbal communication skills.
Ability to manage multiple priorities and work effectively with high-level stakeholders.
Previous experience in a similar administrative or executive role is preferred.
Bilingual skills (English/Spanish) are a plus for Mental Health First Aid instructor duties.
Experience in cybersecurity or compliance is beneficial.
Minimum Qualifications
- Six years of experience in administrative services; OR
Six years of full-time experience in any field plus three years of experience in administrative services; OR
A bachelors degree plus three years of experience in administrative services; OR
An advanced degree or a Juris Doctorate plus two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
- The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
Some of the key responsibilities you will perform as an Executive Staff Officer areProject Management of Executive Administration
Act as Confidential Assistant to the Executive Director/Medical Director addressing and prioritizing incoming issues.
Manage and track the performance of medical staff and oversee various projects from inception to completion.
Coordinate travel arrangements meetings and procure necessary materials for the Executive Director/Medical Director.
Collaborate with internal and external stakeholders ensuring effective communication and project coordination.
Work with the Legal team to maintain accurate reporting on the Louisiana Division of Administration website.
Ensure proper cataloging of all documents requiring the Executive Director/Medical Directors signature.
MHSD Board Liaison
Handle all logistics for Board meetings and ensure compliance with public meeting laws.
Assist the Board Chair with meeting agendas minutes attendance tracking and distribution of materials.
Ensure Board members are compliant with mandatory reporting and training requirements.
Provide administrative support for Board elections evaluations and appointments/reappointments.
Coordinate Board training maintain documents in accordance with MHSDs Record Retention Schedule and ensure proper orientation of new members.
Leadership Coordination
Organize and attend Senior Leadership meetings taking minutes and processing confidential information.
Work with departments to monitor data compliance and maintain staff training records to meet accreditation standards.
Provide administrative support for ad-hoc committees and assist in the development and tracking of key performance indicators.
Position-Specific Details:
Appointment Type: Probational Promotional or Job Appointment
Compensation:Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.
How To Apply:No Civil Service Test scoreis required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in this application (i.e. relevant detailed experience/education). Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Tanisha Alexander
MHSD Human Resources Business Partner
Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.
Required Experience:
Staff IC
Key Skills
- Databases
- Intelligence Targeting
- Computer Skills
- Intelligence Experience
- Military Experience
- QuickBooks
- Law Enforcement
- Constant Contact
- Security
- Event Marketing
- Economic Development
- Writing Skills
