Elections Project Manager

Coordinate Registrar of Voters process improvement projects; evaluate and determine project feasibility resources required times and critical milestones along with establishing project objectives and deliverables.

Review analyze and prioritize all projects by determining organizational and departmental impacts cost effectiveness and quality control assurances and standards improvements; create complete and maintain necessary project documents and reports.

Prepare review and evaluate comprehensive project management reports and correspondences project summaries and performance metrics; ensure all documentation is accurate clear and aligned with County standards regulatory requirements and strategic objectives.

Complete and submit grant applications to state and federal government agencies to secure funding for projects that enhance election administration improve voting technology infrastructure and support other operational and functional initiatives; receive and manage grants by gathering data preparing and monitoring budgets and controlling expenditures; ensure compliance and fulfill grant reporting obligations.

Prepare procurement materials and oversee contractor bidding process; prepare project proposal packets for contractor evaluations to assess qualifications and project fit; negotiate prepare and submit Registrar of Voters project contract proposals; monitor contractor compliance with contractual obligations.

Assist in preparing project budget documentation and reports; make recommendations and provide support in identifying project cost-savings opportunities or efficiencies within the project scope; assist with tracking project spending ensuring projects remain within approved funding levels; monitor project expenditures and financial commitments to ensure compliance with organizational policies contractual obligations and regulatory requirements.

Serve as the primary liaison and oversee all cross-functional project teams; facilitate effective communication and collaboration on project activities workflows timelines and deliverables between elections staff vendor contractors County departments external agencies stakeholders and state and federal partners; ensure all parties remain informed aligned and accountable for project objectives milestones and compliance requirements.

Analyze and interpret local state and federal laws and regulations pertaining to the Registrar of Voters process improvement projects to ensure compliance with all election laws regulations deadlines and reporting requirements; review and assess statutes ordinances and other regulatory requirements to ensure ongoing compliance to legal and procedural standards.

Develop and enhance the Registrar of Voters Standard Operating Procedures (SOPs) to ensure compliance with federal state and local election laws and organizational policies; monitor legislative changes assess operational impacts and lead process improvement and modernization efforts to maintain accurate and up-to-date SOPs.

Participate in professional organizations and Registrar of Voters networks to share knowledge stay informed on emerging trends legislation and innovations in election administration and technology and support continuous project improvements while keeping the Department aligned with industry standards and evolving voter needs.

Education: Graduation from an accredited college or university with a bachelors degree in public or business administration or closely related field. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Possession of a Project Management Professional (PMP) certificate from the Project Management Institute (PMI) is highly desired.

Experience: Three years of project management experience with at least one year working at a project lead over multiple election projects or programs.

Knowledge of: Principles and practices of public administration project management and organizational operations; methods and techniques used for organizing and managing multiple projects project plan breakdown assignment designation budgeting procurement and contract management; state and federal election laws regulations and ordinances; functions programs and services of the Registrar of Voters Department; current trends best practices and technology in elections administration and civic engagement; methods and resources used in researching analyzing and evaluating services and vendor capability and performance; competitive bid practices and procedures; principles methods and tools of quality assurance and quality control; functions of word processing presentation database and spreadsheet software.

Ability to: Plan interpret and apply election laws regulations policies and procedures; facilitate the completion of multi-faceted projects activities and/or functions with good attention to detail; handle multiple tasks simultaneously; manage projects and work under schedule constraints; use effective communication and interpersonal skills to manage lead and coordinate the work of others; prepare bid documents and specifications; prepare and maintain comprehensive records files and reports; communicate clearly and concisely in oral and written form; establish and maintain effective and courteous relationships with employees supervisors subordinates and the general public; provide quality customer service.

Other Requirements

License/Certificate: Possession of a valid California Drivers License is required.

Whats Next

Open to All Applicants

This recruitment is open to all applicants.

For questions regarding this recruitment

Contact Danilo Lozano at with any questions regarding this recruitment.

APPLICATION INFORMATION

Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).

Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .

If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.