ReceptionistAdmin Assistant

Salt Lake, UT - USA

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Reception / Administrative Assistant

Location: This position is located in Salt Lake City Utah and candidates must live within a commutable distance of our office.

The Opportunity

Compliance Ally LeaderWorkForceQAis seeking is seeking a dynamic Receptionist / Administrative Assistantto assist and provide support to our CEO and COO. This highly visible position requires impeccable professionalism and will directly interact with a variety of contacts inside and outside the organization. The successful candidate will be self-motivated quick-thinking have excellent writing & people skills and be able to juggle diverse responsibilities with a strong emphasis on organization.

What Youll Be Doing

Daily Tasks: Answering/routing phone calls on a multiline system handling mail signing for deliveries shipping supplies and welcoming visitors with a smile.
Travel Coordination: Plan and organize aspects of executive travel including booking client/prospect meetings flights accommodation transportation and creating detailed itineraries
Communication Management: Handle emails and other forms of communication on behalf of the executive team prioritizing and responding as needed
Meeting Preparation: Prepare and distribute meeting agendas documents and presentations for the executive teams meetings and speaking engagements
Event Planning: Assist in planning and coordinating speaking engagements workshops seminars and other events hosted or attended by the Executive team
Administrative Tasks: Handle administrative duties such as document management coordination shipping.
Presentation Development: Assist in the creation and editing of presentations reports and educational materials for speaking engagements
Confidentiality: Maintain strict confidentiality of sensitive information and documents
Time Management: Help the executive team optimize their time and focus on high-priority tasks by handling routine and administrative responsibilities
Liaison: Serve as a liaison between the CEO and other team members departments or external parties facilitating communication and collaboration
Ad-Hoc Projects: Undertake special projects or tasks as assigned by the Executive Team or the CEO which may vary based on their specific needs and goals.
Perform additional assigned duties: Such as picking up orders handling personal mail etc.

Job Requirements

Relevant work experience;
- Reception / administrative experience preferred
- Dependability and reliability is paramount.
Advanced computer skills including proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and internet research skills.
Hubspot / CRM experience preferred
Ability to maintain confidentiality while handling sensitive information; Follows established company policies and procedures.
Solid organizational and analytical skills including attention to detail.
Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities.
High level of business acumen professionalism diplomacy discretion and sound judgment.
Excellent writing proofreading and editing skills.
Excellent customer service skills; Strong phone etiquette and professionalism.
Proficiency with video conferencing services audio visual equipment and other office equipment and tools.
Ability to quickly learn new programs and technology as needed.
Quick learner and self-starter; Positive and friendly attitude go-getter.
Ability to work well in a team environment.
High School (or equivalent) required;

What We Offer

Medical Dental & Vision insurance
Life insurance AD&D and Long-Term Disability
Voluntary Short-Term Disability and Pet Insurance Discount Program
401k with Company match
Paid time off
EAP
Perks Program

About Us
WorkforceQA(WFQA) is your partner in Employee Screening Solutions.

Our Living Values

Integrity & Accountability
Client-Centered Excellence
Collaborative Teamwork
Growth Through Innovation

To learn more about us:

Employment is contingent upon completing and passing a background check and drug test. WorkforceQA is an equal opportunity employer.

Required Experience:

Junior IC

Reception / Administrative AssistantLocation: This position is located in Salt Lake City Utah and candidates must live within a commutable distance of our office.The OpportunityCompliance Ally LeaderWorkForceQAis seeking is seeking a dynamic Receptionist / Administrative Assistantto assist and provi...

Reception / Administrative Assistant

Location: This position is located in Salt Lake City Utah and candidates must live within a commutable distance of our office.

The Opportunity

What Youll Be Doing

Daily Tasks: Answering/routing phone calls on a multiline system handling mail signing for deliveries shipping supplies and welcoming visitors with a smile.
Travel Coordination: Plan and organize aspects of executive travel including booking client/prospect meetings flights accommodation transportation and creating detailed itineraries
Communication Management: Handle emails and other forms of communication on behalf of the executive team prioritizing and responding as needed
Meeting Preparation: Prepare and distribute meeting agendas documents and presentations for the executive teams meetings and speaking engagements
Event Planning: Assist in planning and coordinating speaking engagements workshops seminars and other events hosted or attended by the Executive team
Administrative Tasks: Handle administrative duties such as document management coordination shipping.
Presentation Development: Assist in the creation and editing of presentations reports and educational materials for speaking engagements
Confidentiality: Maintain strict confidentiality of sensitive information and documents
Time Management: Help the executive team optimize their time and focus on high-priority tasks by handling routine and administrative responsibilities
Liaison: Serve as a liaison between the CEO and other team members departments or external parties facilitating communication and collaboration
Ad-Hoc Projects: Undertake special projects or tasks as assigned by the Executive Team or the CEO which may vary based on their specific needs and goals.
Perform additional assigned duties: Such as picking up orders handling personal mail etc.

Job Requirements

Relevant work experience;
- Reception / administrative experience preferred
- Dependability and reliability is paramount.
Advanced computer skills including proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and internet research skills.
Hubspot / CRM experience preferred
Ability to maintain confidentiality while handling sensitive information; Follows established company policies and procedures.
Solid organizational and analytical skills including attention to detail.
Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities.
High level of business acumen professionalism diplomacy discretion and sound judgment.
Excellent writing proofreading and editing skills.
Excellent customer service skills; Strong phone etiquette and professionalism.
Proficiency with video conferencing services audio visual equipment and other office equipment and tools.
Ability to quickly learn new programs and technology as needed.
Quick learner and self-starter; Positive and friendly attitude go-getter.
Ability to work well in a team environment.
High School (or equivalent) required;