Fiscal Manager (ORS Financial Compliance,T)

Title: Fiscal Manager (ORS Financial Compliance)

Position Number:T

Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI) Office of Research Services (ORS)

Location: Manoa Campus

Date Posted: 12/30/2025

Closing Date: 1/31/2026

Band: D

Salary:salary schedules and placement information

Additional Salary Information: Commensurate with education and experience

Full-Time/ Part- Time: Full-Time

Temporary/ Permanent: Temporary

Other Conditions: Temporary with a possibility to convert to permanent within six (6) months of date of hire.

Duties and Responsibilities:

(NOTE: ** denotes Essential Functions)

• **Leads plans and directs the Universitys system-wide extramural grant & contract financial compliance program which includes responsibility for review and development of programmatic short- & long-range goals objectives and plans.
• **Responsible for the Universitys system-wide highly complex specialized subject area of extramural grant and contract financial compliance.
• **Serves as the system-wide Subject Matter Expert (SME) in extramural funding financial compliance with responsibility to provide technical advice and interpretation of rules regulations policies and procedures.
• **Keeps abreast of current regulatory requirements and trends through participation in professional organizations (i.e. FDP COGR NCURA).
• **Advises and provides recommendations to leadership and the University research community about applicable federal and state rules and regulations and University policies and procedures.
• **Develops and conducts training for the University research community on applicable federal laws /regulations relating to the administration of federal funds in accordance with the Uniform Guidance (i.e. cost principals administration of property and equipment subrecipient monitoring cash management Effort Reporting) and other applicable laws regulations policies and procedures.
• **Responsible for coordinating the annual Single Audit sponsor audits and other external reviews. Represents the University in communication and resolution of corrective actions in response to any findings.
• **Responsible for maintaining system wide policies and procedures related to extramural funding financial compliance and drafting updates to policies and procedure as needed to ensure continued compliance
• **Manages and supervises subordinates to ensure compliance with extramural funding requirements and integrity of financial transactions.
• **Directs & supervises the preparation reconciliation and submission of the Schedule of Expenditures of Federal Awards (SEFA) and other data requested for the Single Audit and Financial Statement Audit.
• **Designs and implements internal controls to ensure compliance with regulatory requirements over extramural funding.
• **Provides leadership and direction relating to the Universitys system wide internal control compliance program over extramural funding.
• **Directs manages and supervises the administration and coordination of the preparation and submission of reports / certifications to sponsors University leadership and the research community.
• **Manages subordinates on performing subrecipient monitoring activities Effort Certification and Cost Sharing Effort Certifications to ensure compliance with federal laws regulations University policies and procedures and award terms and conditions.
• **Advises on necessary language appropriate for applicable subrecipient agreements and addresses tax clearance and other issues that may arise in developing a subaward.
• **Establishes and maintains productive relationships with University and Research Corporation at the University of Hawaii (RCUH) leadership external sponsors auditors and the University research community.
• **Provides oversight over Special Fund Research Recharge Centers (SRRC) which includes Specialized Service Facilities.
• **Assigns work establishes performance expectations and evaluates subordinates in accordance with policies and procedures.
• **Participates in both financial and research administration system upgrades and other directives (i.e. transfer of Internal Service Ordered accounts) impacting the financial compliance functions serving as the SME.
• Other duties as assigned

Minimum Qualifications

Education and Professional Work Experience

• Possession of a baccalaureate degree in Accounting Business Administration Finance or related field and 10 year(s) of progressively responsible professional experience with responsibilities for compliance with government financial regulations; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

• Extensive knowledge of innovative and state-of-the-art principles concepts emerging theories the current federal and state laws and associated rules regulations and interpretations and systems associated with government non-profit organizations or higher education.
• Demonstrated ability to develop short- and long-term plans of actions understand problems from a broad perspective use unconventional reasoning to discern broad underlying principles and issues when problem solving.
• Demonstrated written and verbal mastery in presenting ideas theories issues and models clearly and accurately using persuasion and negotiation to build consensus and cooperation and provide long-term direction and leadership.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• For supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

• Possession of a masters degree in Accounting Business Administration Finance or related field.
• Proficient knowledge of higher education or non-profit organization administration systems rules and regulations.
• Budget and procurement experience in public higher education or at a Hawaii state agency.
• Financial management experience in higher education including financial aid extramural grants and contracts and capital asset administration.
• Knowledge of the University of Hawaii RCUH State of Hawaii and federal government laws rules and regulations.

To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:

1. Cover letter explaining how each minimum and desirable qualification is met
2. Resume/CV
3. Names and addresses email addresses and telephone numbers of three (3) current professional references
4. Transcript showing degree awarded (copies are acceptable; however original official transcripts will be required prior to employment)

Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

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Inquiries:

Victoria Rivera;

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: