Payroll Specialist Domestic, Asia, Europe

Education

• Must have domestic and international payroll experience.
• Bachelors degree or equivalent experience Some completed course work in Accounting Pref
• 6-10 years Global Payroll Required
• Computer-based knowledge of Excel spreadsheets Visio Flowcharts and PowerPoint presentations and other MS Office products Required

Licenses and Certifications

• APA Payroll Certifications or working towards within one year Pref

Skills and Requirements

• A strong customer service work ethic
• Ability to answer phones promptly and be able to answer questions regarding payroll policies / procedures
• Strong organizational skills with attention to detail
• Ability to initiate processes that involve streamlining and efficiencies
• Strong written and verbal skills
• Ability to communicate interact and work effectively and cooperatively with employees from diverse ethnic and educational backgrounds
• Maintain extreme confidentiality with all aspects of the job as well as exercise extreme discretion
• Moderate critical thinking and problem solving
• Ability to work on assigned projects with Managers direction and minimal supervision
• Strong Accounting and math skills beneficial
• Technical ability on system upgrades and conversions
• Commitment to maintain all employee files and payroll reports in accordance to federal regulations and preserve them in an audit ready format

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference document ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Job Summary
The overall purpose of this position is to ensure the complete and accurate processing of IEEEs biweekly US Domestic payroll as well as the monthly IEEE International payrolls for India Japan Singapore Austria Germany and China while continuously analyzing current payroll policies and procedures for compliance and improvement. The candidate this position is primarily responsible for the payroll processing with minimal to no supervision. This position also serves as 2nd lead in all Payroll Audits both Internal and External as well as 3rd Lead in all special Projects related to the payroll system upgrades and enhancements. The position reports to the Sr. Payroll Manager with limited supervision and serves as 3rd lead subject matter expert SME for the Payroll Department on the ADP WFN payroll system and ADP Streamline Global payroll system. The candidate also serves as the subject matter expert SME for all payroll matters related to the 401k & Defined Contribution plans. This role acts as a liaison between the Payroll Department and the Benefits Department including employee leaves of absence and any process and system enhancements. This includes payroll calculations accrual updates and ensuring payroll compliance.

Key Responsibilities

• Process domestic payroll with minimal supervision extreme confidentiality high detail and precise accuracy while adhering to all payroll policies / procedures and government regulations. Assure that all IEEE employees are paid accordingly.
• Ensure payments tax withholding and deductions are processed with extreme accuracy. Process salary payments such as retros bonuses commissions severance vacation payouts employee referrals and night differential. Adhere to state regulations and procedures when processing wage garnishments.
• Assist and be the back-up for processing the International Global payroll with minimal supervision and extreme confidentiality. Engage with all global payroll vendors on processing and reporting matters ensuring all country regulations are in compliance
• Serve as subject matter expert and backup (after Sr Payroll Analyst) for the Payroll Department on Payroll systems. (i.e. electronic time & attendance system (Enterprise eTIME) and the 401K & Defined Contribution Retirement Plan Contributions (including excess contribution calcualations).
• Payroll processing of payments to include: tax withholding and deductions are processed with extreme accuracy. Record and process wage/salary payments such as retros bonuses commissions severance vacation payouts employee referrals and night differential. Adhere to state regulations and procedures when processing wage garnishments.
• Reconcile and adjust quarterly reports for -Price.
• Process bi-weekly benefit deductions 401K and DCRP Plan contribution wires. Process all International wire transfers for payroll processing and invoicing
• Assist Sr Global Payroll Analyst in preparing retirement plan projection tables for senior management and highly compensated employees.
• Reconcile forfeiture & suspense accounts for 401K & DCRP Plans with Price and provide information to the Accounting Dept
• Receive and Process bi-weekly 401K loan extract reports from T. Rowe Price and HR including new loans and loan payoffs
• Assists Sr Global Payroll Analyst with all payroll matters and inquiries related to the 401K and Defined Benefit Plan
• Assist Sr Global Payroll Analyst with special projects as needed such as the conversion and implementation of the new ADP Workforce Now payroll system and future system upgrades ADP Etime upgrade and Global Payroll vendor conversion and upgrade
• Liaison with the Benefits Dept for all Employee Leaves of Absence. This includes payroll and accrual calculations and ensuring compliance for All leaves

Travel Information

• 5-10% Domestic