Business & Office Assistant
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Job Location:
Baton Rouge, LA - USA
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Role Title: Business & Office Assistant
General Role Description: The Business and Office Assistant supports Melara Enterprises daily business and administrative operations ensuring accurate financial processing responsive HR support and smooth facility management. This role requires dependability discretion and the ability to handle diverse administrative and financial tasks with accuracy and professionalism.
Key Role Accountabilities:
- Gather code and enter vendor invoices into Quickbooks Online to pay get approvals print and prepare checks and ACH files.
- Assist with accounts receivable collections payment reminders and coordination with sales representatives.
- Research and answer questions regarding payments invoices and timing of financial items
- Assist with HR and benefit functions like job postings new hire setup orientation responding to employee questions and processing employee terminations.
- Manage petty cash box and credit card usage coding & getting receipts
- Manage office supplies furniture equipment phones postage machine and printers
- Property Management: work with other tenants and property Management Company to ensure building and office are clean organized comfortable and any issues are resolved.
- Work with Vendors: greet vendors delivering products and services and check in items as needed. This includes coffee water plant services repairmen and others.
- Act as permanent backup for Receptionist for lunch and other breaks
- Light cleaning of company kitchen in the afternoon & periodical daily restocking
- Order setup and clean up food for company meetings/office events
- Assist with company communications and project coordination as assigned.
Requirements of All Associates
- High energy positive professional can do attitude all around people person
- Communicates with manager when:
- An assignment is not understood
- An assignment conflicts with knowledge of the circumstances current skills or available time/resources
- Obstacles to completing the assignment exist or are likely to occur
- Opportunities to better complete or improve the assignment exist or may occur
- Understands and demonstrates our cultural expectations Our Way
- Effective interpersonal communication skills
- Flexibility to adapt to a changing work environment and handle multiple priorities
- Assist other managers owners and executives with other assignments and requests as needed
Minimum Role Requirements
- Working knowledge of Microsoft Office Suite (Word Excel Outlook Powerpoint) and general knowledge of computers and IT.
- Strong organizational skills and attention to detail
- Prior experience in a similar role and accounting/bookkeeping experience is preferred
Required Experience:
Junior IC
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
About Company
As Melara Enterprises' Marketing Studio, StudioE is a content agency whose primary goal is to increase your business's bottom line with creativity and data.
