Event Manager

Class Title: Event Manger/Technical DirectorDepartment: AdministrationClassification: Support StaffImmediate Supervisor: Superintendent/and or designee CLASS DESCRIPTIONUnder the general direction of the Director of Facilities/Director of Operations/Director of Technology or his/her designee this position is responsible for overseeing all aspects of the rental and use of high school facilities by outside organizations. This role ensures smooth operations before during and after events including coordination technical support and post-event addition the event manager will make sure the renter follows the contract provisions and makes sure all equipment is in working order after the event. The ideal candidate is detail-oriented customer-service driven and has experience managing event logistics and facility DUTIES AND RESPONSIBILITIESEvent Coordination & Rental Management:Serve as the primary point of contact for all facility rental inquiries and scheduling with internal stakeholders to avoid conflicts with school all rental agreements permits and insurance documents are completed and compliant with school pre-event walkthroughs and orientations with renters to ensure understanding of policies and equipment all rental agreements permits and insurance documents are completed and compliant with school with the Finance Department for invoicing and enforces all security regulations and Asst. and Facilities Director for custodial Union Overtime Oversight:Operate and/or oversee use of technical systems (lighting sound A/V) in performance spaces such as auditoriums gyms and multipurpose up and manage technical elements as requested by renters (microphones projectors lighting cues etc.).Troubleshoot and resolve any technical issues during serve as Districts house person working with vendors and ensuring no unapproved modifications are done to district spaces through rentalsReports to Director of Technology any damage or issues to venue equipment or other technical issuesPreparing venue hire packages and pricing optionsOn-site Event Management:Open and secure facilities before and after event setup and ensure renters adhere to facility use as the on-site representative of the school providing support and ensuring the safety and security of the -Event Duties:Ensure all equipment is shut down and secured facility for any damages or cleaning needs after each or perform necessary cleanup to return the facility to its original damages or issues to school administration and recommend follow-up Oversight:Operate and/or oversee use of technical systems (lighting sound A/V) in performance spaces such as auditoriums gyms and multipurpose up and manage technical elements as requested by renters (microphones projectors lighting cues etc.).Troubleshoot and resolve any technical issues during up to Co-Dir. Technology of any damage or issues to venue equipment or other technical issuesPost-Event Duties:Ensure all equipment is shut down and secured or perform necessary cleanup to return the facility to its original damages or issues to school administration and recommend follow-up QUALIFICATIONSEducation and Experience:Proven experience in event management technical theater facility coordination or a related with A/V and stage equipment and the ability to operate technical communication and organizational to manage multiple tasks and work to work evenings weekends and irregular hours based on event to lift and move equipment as needed (moderate physical demands).High school diploma or equivalent required; relevant certifications or degree deep technical background with Dante Crestron and theatrical lightingPreferred Skills:Experience working in an educational or public facility of safety procedures related to public events and technical service or client relations :$45 per hour PHYSICAL DEMANDSThe physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential performing the duties of this job the employee must be able to work in a variety of physical positions including but not limited to sitting standing stretching and walking. The employee is regularly required to talk and/or employee must be able to perform physical activities such as but not limited to lifting and/or moving light objects up to ten (10) lbs. and occasionally lift items slightly over ten (10) lbs. The use of a step stool may be required to reach the top drawer of a filing cabinet as necessary. Specific vision abilities include close vision and color ENVIRONMENT The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties listed above are intended only as illustrations of the various types of work that may be performed and is not a comprehensive listing of all functions and tasks performed by positions in this class. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

Required Experience:

Manager