Substitute Services Program Assistant (8648)

TITLE: Substitute Services Program Assistant

LOCATION:Administrative Service Center (ASC)

REPORTS TO:Senior Director of Human Resources

DEPARTMENT:Human Resources

Hours / Work Times

8 Hours Per Day (6:30 a.m. - 3:30 p.m. includes 1 hour unpaid lunch)

213 Days Per Year

This position will follow the 213-ACalendar

Position Duration: Permanent

Classification Group:Professional Technician Office Clerical Class II

**Click this link to find the salary schedule associated with this positionPSE Office-Clerical Group Salary Schedule

Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical dental vision basic long-term disability basic life and AD&D insurance through School Employees Benefits Board (SEBB).For additional information clickEPS Benefits Information.
• Employees may also be eligible to participate in FSA DCAP HSA FPFSA (w/HDHP) and other supplemental benefits.

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off including but not limited to sick vacation personal PTO religious and bereavement leave. Additional negotiated leave optionscan be found inthe associated Collective Bargaining Agreement (CBA)for this positionPSE Office-Clerical Group CBA.

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise training and education may be invited to participate in the interview/selection process. As part of the selection process the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints Click here forFingerprinting Services.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities access resources and support they need to be successful. With this in mind our goal is to recruit hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local national and global community.

SUMMARY STATEMENT:

Under the general supervision of the Assistant Manager Classified Human Resources the Substitute Services Program Assistant will assist in developing and optimizing processes and procedures to monitor and process time sheets and work hours for all certificated and classified substitute employees.

ESSENTIAL FUNCTIONS:

1. Communicate effectively with the staff and general public in person by telephone via E-mail and in writing.
2. Develop procedures to accurately track Substitute Employee hours for SEBB eligibility.
3. Analyze data develop and generate reports as needed.
4. Develop procedures to increase efficiency in substitute payroll processing.
5. Troubleshoot the Frontline/AESOP system.
6. Evaluate and review transcripts and experience for Certificated Long Term Substitutes ensuring proper salary placement.
7. Generate documents and communication for Substitute Office.
8. Coordinate with other Departments and Buildings to ensure timely and accurate substitute pay.
9. Verify accuracy of all input from data entry make corrections as necessary and verify corrections before submitting to Payroll Department for processing.
10. Train new Secretaries on Substitute pay processing and Frontline/AESOP as needed.
11. Assist in training certificated and classified substitutes on the use of the Frontline/AESOP system on an as needed basis.
12. Assist Educational Services District #112 with unemployment claim information attending hearings as requested.
13. Assist in revising and ordering various forms used in the substitute process as necessary.
14. Maintain an up-to-date understanding of the operation of the department identify areas for improvement and develop procedures as needed.
15. Provide back-up in all areas of substitute operation as necessary.
16. Update all systems annually.
17. Process written employment verifications.
18. Generate and distribute retirement statements to substitute teachers on a quarterly basis.
19. Troubleshoot research verify process and input time sheets; process Form As and long-term verifications.
20. Develop and maintain substitute employee records.

OTHER RESPONSIBILITIES:

1. Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

MENTAL DEMANDS REQUIRED:

TOOLS AND EQUIPMENT NECESSARY:

Computer telephone 10-key calculator copy machines facsimile machine and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:

(Testing may be required.)

1. Typing/keyboarding of 50 wpm.
2. A minimum of three years of experience in a related field or equivalent training.
3. Demonstrated ability to problem solve analyze and resolve substitute related issues.
4. Demonstrated ability to perform on the computer including data entry using a Windows environment and spreadsheet applications and the Internet.
5. Knowledge of or willingness to learn the online computer system in conjunction with the Washington School Information Processing Cooperative.
6. Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
7. Demonstrated ability to perform tasks accurately and in accordance with established guidelines.
8. Demonstrated ability to work with constant interruptions and perform under deadline pressure.
9. Must possess good math aptitude.
10. Demonstrated ability to communicate effectively and possess a positive attitude.
11. Demonstrated ability to work on own initiative and problem solve.
12. Demonstrated ability to maintain confidentiality with sensitive information.
13. Demonstrated organizational skills and commitment to follow through.
14. Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

1. Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
2. Supports a positive school environment that celebrates respects and values diversity where learning is made relevant and meaningful to students of various cultures.
3. Participates in activities and discussions that lead to increased cultural competence.
4. Demonstrates a commitment to equitable outcomes for all students.
5. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
6. The ability and desire to establish positive relationships with persons regardless of race gender physical limitation sexual orientation or religious belief with an active commitment to equal opportunity for all persons.

Nondiscrimination Statement:

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Required Experience:

Junior IC