Facilities Manager

Washington, AR - USA

Monthly Salary: $ 94000 - 141000

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

The DC office has an opportunity for an on-site Facilities Manager. This is an exempt full-time position that will report to the Office Administrator and will work closely with other members of the Administrative Department. This role will provide general day-to-day facilities and housekeeping functions which include responding to calls for facility repairs and installations maintaining and repairing office equipment and furniture handling office moves as well as coordinating conference room set-ups for Firm events. This role requires excellent organization and planning skills in a fast-paced environment with the ability to prioritize multiple tasks and projects to meet deadlines.

Responsibilities:

Manage the maintenance of office areas and equipment as well as arrangement and housekeeping of the office facilities to ensure office space is maintained in a clean orderly and functional fashion
Coordinate routine facility maintenance including but not limited to carpentry plumbing painting electrical and emergency repairs
Act as a liaison with building management and other contract services such as cleaning carpet cleaning maintenance dock scheduling lighting and deliveries
Manage afterhours admittance and property removal
Work with vendors relating to office furniture and decorations including researching prices and obtaining bids
Develop emergency procedures and coordinate safety programs within the office in coordination with the Office Administrator and HR Manager
Manage and process monthly facility-related vendor invoices
Coordinate office moves and facility modifications
Purchase office equipment and pantry supplies
Order business cards memo pads letterhead and envelopes
Maintain relationships with vendors
Manage overtime HVAC requests from attorneys and staff; submit requests to building management when necessary
Oversee client and event functions coordinating food and conference room set-ups
Perform other duties as requested or assigned

Requirements:

Associates degree (A.A.) from twoâyear college with 2-4 years of related technical experience; or equivalent combination of education and experience. Professional services experience highly desirable.

Demonstrated proficiency in Microsoft Suite including Word Outlook and Excel.
Ability to communicate and interact effectively with partners attorneys managers staff and clients and deliver a high level of responsiveness diplomacy and professionalism in these interactions.
Excellent organizational and planning skills with exceptional attention to detail and ability to prioritize multiple tasks and projects to meet deadlines including a willingness to roll up sleeves and operate at whatever level is needed to accomplish tasks.
Ability to exercise discretion with confidential and sensitive information.
A strong client service approach and team orientation.
Ability to work extended hours and weekends when needed. Work occasionally requires more than 40 hours per week to perform the essential duties of this position.
Ability to lift and/or move up to 25 pounds.

The expected annual salary for this position ranges from $94000 - $141000. The salary offered will be determined by a wide range of factors including but not limited to experience level education/training and relevant skills. The Firm does offer competitive benefits to include healthcare. More details are available at & Hostetler LLP is an Equal Opportunity Employer.

Required Experience:

Manager

The DC office has an opportunity for an on-site Facilities Manager. This is an exempt full-time position that will report to the Office Administrator and will work closely with other members of the Administrative Department. This role will provide general day-to-day facilities and housekeeping funct...

Responsibilities:

Manage the maintenance of office areas and equipment as well as arrangement and housekeeping of the office facilities to ensure office space is maintained in a clean orderly and functional fashion
Coordinate routine facility maintenance including but not limited to carpentry plumbing painting electrical and emergency repairs
Act as a liaison with building management and other contract services such as cleaning carpet cleaning maintenance dock scheduling lighting and deliveries
Manage afterhours admittance and property removal
Work with vendors relating to office furniture and decorations including researching prices and obtaining bids
Develop emergency procedures and coordinate safety programs within the office in coordination with the Office Administrator and HR Manager
Manage and process monthly facility-related vendor invoices
Coordinate office moves and facility modifications
Purchase office equipment and pantry supplies
Order business cards memo pads letterhead and envelopes
Maintain relationships with vendors
Manage overtime HVAC requests from attorneys and staff; submit requests to building management when necessary
Oversee client and event functions coordinating food and conference room set-ups
Perform other duties as requested or assigned

Requirements:

Associates degree (A.A.) from twoâyear college with 2-4 years of related technical experience; or equivalent combination of education and experience. Professional services experience highly desirable.

Demonstrated proficiency in Microsoft Suite including Word Outlook and Excel.
Ability to communicate and interact effectively with partners attorneys managers staff and clients and deliver a high level of responsiveness diplomacy and professionalism in these interactions.
Excellent organizational and planning skills with exceptional attention to detail and ability to prioritize multiple tasks and projects to meet deadlines including a willingness to roll up sleeves and operate at whatever level is needed to accomplish tasks.
Ability to exercise discretion with confidential and sensitive information.
A strong client service approach and team orientation.
Ability to work extended hours and weekends when needed. Work occasionally requires more than 40 hours per week to perform the essential duties of this position.
Ability to lift and/or move up to 25 pounds.

Required Experience:

Manager