RN Clinical Coordinator, Case Management, 32-Hours, Days, Monday through Friday, Varied day off during the week

You Matter Here!

Heywood Healthcare values our employees! We offer competitive wages great benefits and generous earned time off. Come work where you will matter!

Hours: 32-Hours Days Monday through Friday Varied day off during the week

ESSENTIAL FUNCTIONS

Utilization Management

Utilization Review and Care Transitions & Coordination

• Providing clinical information to payers monitoring length of stay seeking necessary care authorizations and utilizing the InterQual Program; appealing denials as indicated within a timely fashion.
• Review all new admissions and Observation patients within 24 hours of admission against High Risk Screening Criteria and documents outcome within the UM EMR.

• Follow-up on lack of documentation for medical necessity supporting documentation with discipline identified. Track and trend opportunities for improvement resulting in late Insurance Reviews longer lengths of stay; including educating providers to Interqual Criteria used for determining Admission or Observation status.

• Completes utilization reviews daily and/or as required by insurer (concurrent and retro) for medical and/or psychiatric appropriateness according to Hospitals approved criteria timely and efficiently.
• Assesses intervenes evaluates and determines level of care to establish accurate admission and/or observation status; demonstrates basic knowledge of DRG reimbursement evidenced by standardized measures for length of stay and acuity level status designation.
• Demonstrates clinical expertise specific to the issuance of ABN/HINN notice to patients and/or legal significant other and care progression. Keeping physician and team informed of status change and documenting status.
• Provides education and information to patient family and care providers as it pertains to continuing care care management LOS re-hospitalization and assure understanding of disease management.
  

Multidisciplinary Team Rounds & IDT Meetings

• Participates in discharge planning rounds daily.
• Works collaboratively with a multidisciplinary team to determine each patients needs concurrently including post-acute care when needed; addresses LOS issues appropriate leveling of patient status; addresses potential needs resources referrals for other disciplines etc.
  

Quality & Statistical Data

• Reviews medical records for abnormal findings complications delays and deviations from expected clinical outcomes reports such to Provider and/or Director to maintain an efficient cost-effective episode of care for each patient and documents intervention provided.
• Acquires knowledge to keep up with changes in technology and regulations.
• Utilizes knowledge to redesign systems for improving performance.
• Continuously prioritizes projects activities and tasks to ensure deadlines and customer needs are met..
• Assists with the preparation of reports/statistics as it pertains to staff-specific workflow.

Denials/Appeal Process

• Completes assessment of denial within 1 week providing supporting documentation with outcome of review; documents intervention in the UR EMR section.
• Prepare written appeal letters termination letters discharge notices MOON and IMs when appropriate as per regulatory standards and department policies.
• Report any variances trends to director.
• Submits denials/appeals when completed to the department secretary for processing.

Discharge Planning

• Communication: builds rapport and responds to needs of physician reviewers for managed care plans healthcare team members 3rd party payers outside reviewers and vendors to enhance internal and external customer service satisfaction.
  
• Responsible for completing nursing sections of the SNF Level of Care forms for Mass Health patients in need of care SNF placement timely and efficiently and other forms assisting in transition of care as identified and collaborates with the social the event of an emergency Care Coordinator may complete the form in full and process it to help expedite discharge planning process and length of stay.
  

The Discharge Planning Process

• Completes discharge planning assessments timely efficiently and completely following regulatory standards and departmental policies assuring appropriate patient flow.
• Appropriately levels patient for home discharge with or without services or to another type of facility such as a SNF Acute Rehab etc.
• Develops coordinates and implements discharge plan on cases assigned with patient and/or family/so caregiver. Identifying patient preference and selection choice for HHA/SNF placements having patient preference form checked off and signed/dates by patient and/or so.
• When plan is in place notify provider establish and determine anticipated readiness for discharge keeping patient/family/so informed and documenting such in the EMR.
• Closes case out using appropriate forms for transition of care communication timely and effectively.
• The Care Coordinator collaborates with the team to assist the Multidisciplinary Team in providing discharge planning activities to assist in expediting a patients discharge as part of the care transitions process.
• It is the expectation that the Care Coordinator remains current and proficient in the discharge planning process in the event coverage is needed.
• Covers referrals from the Emergency Department for discharge planning & HRSN information & referral services.

Swing Bed Referrals and Administrative Oversight

Swing Bed Program Referral Process- develop standardized process for screening referrals for potential placement timely and efficiently

• Works closely with referral sources to maintain positive working relationship with both internal and external referral sources to market Swing Bed Program to ensure occupancy is at budgeted level.
• Maintains current education and knowledge of payment sources and admission regulations.
• Works closely with Rev Cycle Team including Director of Finance to obtain Single Case Agreements and verify current status of SNF benefit coverage prior to admission.
• Confers with Admission Team Nursing Manager or designee and Provider (Hospitalist) on referral for acceptance or denial decision and notifies referral source timely & efficiently.
• Completes admission paperwork within the established timeframes.
• Keeps abreast of department policies and procedures for both Critical Assess Acute Care and Swing Bed regulatory requirements by TJCCMS DPH DMA etc to assure compliance to standards.
• Plans and coordinates three community marketing programs annually for outreach & referrals.
• Responsible for Swing Bed Performance Improvement Activities by referral and payment source; admissions and discharges; monitors LOS; of referrals received rate of acceptance by source by admission or denial.
• Maintains Department data for each fiscal year on metrics using both the Care Management Module and BCA reporting for both CM & Swing bed program.
• Performs any and all other duties as assigned by director and/or designee.

Statement of Other Duties

This document describes the major duties and responsibilities for this job and is not intended to be a complete list of all tasks and functions. It should be understood therefore that employees may be asked to perform job-related duties beyond those explicitly described.

Functional Demands

Physical Requirements:

Exerts 20 to 50 pounds of force occasionally and/or 10 to 25 pounds of force frequently and/or greater than negligible up to 10 pounds of force constantly to move objects. Frequently reaches (extending hands and arms in any direction) handles (seizing holding grasping turning or working with hands) and feels (perceiving attributes of items such as size shape temperature or texture by means of fingertips). Occasionally stoops (bending the body downward and forward by bending the spine at the waist) and kneels (bending the legs at knee to come to rest on knee or knees).

Organizational Expectations

Behavioral Attributes:

The following behavioral attributes are required: achievement motivation flexibility concern for order initiative self-confidence self control customer service orientation interpersonal effectiveness teamwork and information seeking.

Job Requirements

Minimum Education

• BSN preferred

Minimum Work Experience

• Previous UR/QA experienced required
• 2 years of healthcare experience within the Acute Care SNF HHA Behavioral Health and/or Insurance Industry preferred
• Interqual experience or equivalent preferred
• Meditech Expanse experience preferred

Minimum License and Certifications

• Current Massachusetts Registered Nurse License

Required Skills

• Proficient computer skills required
• Previous UR/QA experienced required
• Must have effective written verbal and interpersonal communication skills
• Excellent critical thinking
• Ability to multitask and flexibility essential
• Discharge planning experience as it pertains to the care transitions referral process patient preference/choice services patient & family satisfaction post discharge follow-up etc.
• Provides administrative and Swing Bed admission oversight responsibilities; leadership experience a plus.