Full Time Administrative Assistant Public Service

JOB DESCRIPTION

GENERAL NATURE OF WORK: This position performs skilled administrative work in the Public Service Division of the Public Service Department. An employee in this class is responsible for assisting in a variety of clerical and administrative tasks including reporting filing and entering data. Duties are performed under the direction of the Assistant Public Service Director.

EQUIPMENT & JOB LOCATION: This position requires basic knowledge of office equipment including: personal computer copier fax machine telephone two-way radio and general office equipment. The primary work site is the Municipal Maintenance Facility.

ESSENTIAL FUNCTIONS EXAMPLES OF DUTIES:

Any one position may not include all of the duties listed nor do the listed examples include all duties which may be found in all positions in this class.

• Types various letters memorandums and reports.
• Completes service requests and distributes to the appropriate personnel.
• Answers incoming telephone calls and directs them to the appropriate personnel.
• Establishes and maintains various departmental files.
• Maintains various departmental logs.
• Creates files and maintains various departmental records.
• Schedules appointments for the Assistant Public Service Director.
• Processes purchase order requests and invoices for the department.
• Responsible for stocking and controlling office supplies.
• Responsible for assisting with the upkeep of the work order platform
• Responsible for divisional accounting and time keeping functions.

ADDITIONAL EXAMPLES OF WORK PERFORMED:

• Responds to comments and concerns from citizens.
• Prepares special reports as requested.
• Responsible for the maintenance of the Divisions office equipment including the photocopier.
• Maintains the employee bulletin boards. Posts relevant notices and brochures as necessary.
• Creates and distributes service requests to the appropriate department and division.
• Assists and provides coverage for Administrative Assistants within other City divisions as needed.
• Performs any and all other duties as assigned.

DESIRABLE KNOWLEDGE SKILLS AND ABILITIES:

• General knowledge of the occupational hazards and corresponding safety precautions necessary for the safe performance of assigned duties.
• Specific knowledge of computer programs and software including word processing spreadsheets and email.
• Ability to establish and maintain effective working relationships with City officials fellow employees other city employees and the general public.
• Ability to maintain records efficiently and accurately.
• Ability to operate office equipment such as a computer copier telephone fax machine and general office equipment.
• Ability to utilize a keyboard for word processing at a rate of at least 50 words per minute.
• Ability to understand and execute oral and written directions.
• Ability to accurately maintain records prepare reports and perform other necessary clerical and/or administrative duties.
• Ability to deal firmly tactfully and courteously with the general public.
• Ability to provide excellent customer service with internal and external customers.
• Ability to work under the general direction of the immediate departmental supervisor.

DESIRABLE TRAINING AND EXPERIENCE:

• High school diploma or the equivalent supplemented by considerable experience in administrative work or any combination of training and experience which provides the desired knowledge skills and abilities.
• Previous experience with other public agency or agencies is preferable.

NECESSARY SPECIAL REQUIREMENTS:

• Must be proficient in computer programs including Word PowerPoint Excel and Outlook.
• Must maintain a valid Ohio Drivers License.
• Ability to work outside regular work hours as necessary.

Resume and completed Online Employment Application accepted until Monday January 5 2026.

EOE-M/F/D/V Drug-Free Workplace

REQUIRED: Your resume must include past employment hire and departure dates ending salary reason for leaving and supervisor name and contact information.

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Required Experience:

Junior IC