Special Events Manager

Brooklyn, NY - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Title: Special Events Manager

Reports to: Director of Institutional Funding & Assessment

Department: Development

FLSA Status: Full-time Temporary Non-exempt

Compensation: $48 per hour

Term: This is a temporary position expected to extend from January to June 2026

Position Description:

Brooklyn Botanic Garden is seeking a full-time temporary Special Events Managerfrom January to June 2026 to develop and implement BBGs fundraising event strategy producing engaging innovative efficient and delightful events supporting fundraising efforts.

The Special Events Manager will lead planning and production of the Development departments hallmark benefit events such as the Gala (600 people; $1M) After Party and Spring donor reception (200 people). They will also plan and execute three additional events such as receptions and tours supporting the Gardens efforts to strengthen its donor constituencies.

The Manager will join and collaborate with a growing 10-person fundraising team and play an active role in developing the institutions fundraising event strategy. The position has regular contact with staff at all levels throughout the Garden including our in-house catering partner and Security Custodial and Facilities teams and is primary contact for a broad range of volunteer committee members businesses vendors and donors associated with fundraising events.

Responsibilities:

Event Execution

Produce hallmark and new events covering all aspects of execution and pre/post production.
Sample tasks could include: Collaborating on selection of event themes; coordinating invitation designs and production; pre-event and post-event mailings; working with internal and outside vendors; overseeing accurate data processing of ticket responses and contributions; overseeing the production of all event-related printed materials and creation of ticketing webpages; ensuring the success of overall event logistics and guest experience; working with speech writers.
Conceive and execute income-generating strategies for fundraising events including sponsorship and underwriting solicitation peer-to-peer solicitations ticket sale strategies and ancillary fundraising activities such as gift bags raffles auctions and other event-related in-kind donations.

Strategy

Implement BBGs hallmark event strategy executing events suitable for donors from all constituencies (individual corporate foundation).
Manage a six-figure event budget.
Monitor and track event attendance engagement income and expenses creating reports and providing analysis recommendations and progress toward projected goals.
Collaborate with portfolio managers on development of strategic cultivation events designed for individual corporate and foundation donors.

Relationships

In conjunction with portfolio managers provide a front-facing role with event committees donors trustees and honorees representing the institution at all times.
Manage and train staff teams event-related staffing and volunteers as needed.
Manage vendor relationships.
Perform other related duties or special projects as directed.

Qualifications:

Experience planning and executing high-visibility fundraising events in NYC
Ability to work in a self-directed format setting benchmarks and goals
Technology-forward outlook and a bias toward action
Proficiency in Microsoft Word Excel PowerPoint and Raisers Edge software or similar database system
Enthusiastic energetic team player
Ability to work evenings and occasional weekends
Ability to lift and carry event materials as needed

Benefits:

BBG offers certain benefits to part-time employees including:
- Up to 56 hours of sick leave
- Short-term disability/New York Paid Family Leave
As a 501(c)3 BBG is a Public Service Loan Forgiveness (PSLF) Eligible Employer.
Museum Pass which provides employees the opportunity to enter many museums in New York City for free

To be considered for this position please submit an application by clicking Apply below. Applications submitted without a résuméand cover letter will not be considered.

No telephone calls for position inquiries please. Applicants with disabilities who need assistance with the online system or who may require a reasonable accommodation during the application process should contact Human Resources at

Brooklyn Botanic Garden is an Equal Opportunity/Affirmative Action employer.

Required Experience:

Manager

Position Title: Special Events ManagerReports to: Director of Institutional Funding & AssessmentDepartment: DevelopmentFLSA Status: Full-time Temporary Non-exemptCompensation: $48 per hourTerm: This is a temporary position expected to extend from January to June 2026Position De...