Forms and Records Analyst 3

Thurston County, WA - USA

Yearly Salary: $ 50592 - 67992

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

About WSDOT

Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan design build and operate an integrated transportation system that safely and efficiently moves people and goods throughout the addition to maintaining over 18000 lane miles of state highway and 4100 bridges WSDOT manages the worlds longest floating bridge executes an award-winning Active Transportation Plan holds a record for the worlds widest tunneling project and operates the largest ferry system in the nation!

The Opportunity

WSDOT is seeking a Forms and Records Analyst 3 in Olympia WA to support the statewide Records & Information Management Program. This position provides program-level support in strategy planning policy development training consultation and customer service. The role serves as the agency lead for forms management and supports electronic document retention. Key duties include developing legally compliant agency forms; reviewing and facilitating records disposition in the Electronic Content Management (ECM) system; and educating staff on records management responsibilities ECM use and records and information best practices. This position reports to the Records & Information Manager within Business Support Services and supports the agencys Finance and Administrative Services leadership.

What to Expect

Among the varied range of responsibilities held within this role Forms and Records Analyst 3 will:

Collaborate with customers to define specifications and desired functionality of agency forms.
Design and test forms to ensure they meet customer specifications and ADA requirements.
Maintain an up-to-date list of form owners and review forms status with customers annually.
Upload approved forms on internal and external sites.
Educate forms owners on retention policies related to the form and its collected data and ensure the file plan is current and complete.
Perform records management for active and inactive forms.
Review and facilitate record disposition functions in the agencys Electronic Content Management (ECM) system to ensure all steps completed accurately.
Educate the workforce and respond to inquiries related to records management responsibilities.

Qualifications

To be considered for this opportunity the following are required:

Forms and Business Document Development: Demonstrated ability to design develop and maintain forms or business documents that are clear functional and meet organizational and compliance requirements.
Communication Skills: Demonstrated ability to communicate clearly and professionally both verbally and in writing to convey technical or complex information to diverse audiences.
Technical Proficiency: Demonstrated ability to use or quickly develop proficiency with business and content management software such as InDesign iLinx SharePoint Online (SPO) Microsoft Excel Word Adobe products and Microsoft Teams to create manage and collaborate on documents and information.
Adaptability and Customer Responsiveness: Demonstrated ability to adjust approaches methods or communication styles in real time based on customer needs engagement levels or group dynamics to maximize effectiveness and outcomes.
Emotional Intelligence and Collaboration: Demonstrated emotional intelligence including the ability to read group dynamics build trust manage conflict and foster effective collaboration across teams.
Organization and Independent Work Management: Demonstrated ability to work independently while effectively planning prioritizing and completing multiple tasks in a proactive and organized manner.
Growth Mindset:Actively demonstrates a commitment to learning and growth.
Service-Oriented:Takes action to meet the needs of others.

It is preferred that qualified candidates also have:

Content Development: Ability to develop clear written guides handouts or webpages that communicate essential workplace information.
Technology Adaptability: Ability to adapt to evolving technology including Microsoft Windows presentation tools websites and new workplace features.
Quality Assurance: Knowledge of or experience with quality assurance and testing to ensure accuracy and functionality.
Organizational Knowledge: Familiarity with WSDOT and Washington state agency organizational structures.
Records Management Knowledge: Knowledge of Washington state records and information management laws (RCW 40.14 RCW 42.56 WAC 434-662) and WSDOT Records & Information Services Program best practices or the ability to quickly develop this expertise.

Important Notes

This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options.
To review the full Position Description please follow the directions in the Contact Us section of this posting.
In addition to base salary employees may be entitled to other forms of compensation depending on the type duties or location of the position. For union-represented positions more information on other forms of compensation can be found in the applicableCollective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28of the Washington Administrative Code.
WSDOT does not use the E-Verify system therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit.

Why WSDOT

Work-Life Balance We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave In addition to 12 paid holidays full-time employees mayearn up to 25 paid vacation days per year!
Tuition Assistance Permanent employees have several options for assistance with education expenses including tuition reimbursement programs government discounts at participating colleges throughout the state and eligibility for federal student loan forgiveness.
PlanFor Your Future WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs and much more. Go toState Benefitsfor more information.

Check out this video to learn more:Why WSDOT

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore it is very important that the Work Experience portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity please include the following with your online application:

An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance technical skills and job-related competencies. This information can be entered in the References section of the online application; does not require an additional attachment.

Please click the APPLY button to proceed.Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons regardless of race ethnicity age veteran status sexual orientation and/ or gender identity are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the recruiter listed.

Contact Us

For inquiries aboutthis posting you may contact the assigned Recruiter Amanda Strebeck at. Please be sure to reference Forms and Records Analyst 3 #04140 in the subject line.

Required Experience:

DescriptionAbout WSDOTWashington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan design build and operate an integrated transportation system that safely and efficiently moves people and g...