Facilities Procurement Manager

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role Description:

Arcadis is seeking a highly skilled and motivatedFacilities Procurement Managerto support one of themost iconic and consequential infrastructure initiatives in the United States the Gateway Hudson Tunnel Project (HTP). In this role you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to executives ensuring seamless operations and contributing to the overall success of the organization.

We are working in partnership with Parsons and Mace as part of theMPA Delivery Partner team selected by the Gateway Development Commission to deliver this transformative project. The HTP is a critical component of the broader Gateway Program one of the most ambitious and impactful transportation initiatives in the nation and is designed to strengthen mobility enhance resiliency and ensure the long-term reliability of the Northeast Corridor.

The project encompasses the construction of a new two-track rail tunnel beneath the Hudson River along with the full rehabilitation of the existing 113-year-old North River Tunnel. This vital infrastructure supports more than 200000 daily passengers via Amtrak and NJ TRANSIT and serves as a backbone for economic activity and connectivity between New York and New Jersey.

This is more than just a job its a once-in-a-generation opportunity to contribute to a nationally significant infrastructure programthat will reshape rail transportation drive sustainable economic growth and improve regional accessibility for millions. As part of this high-performing multidisciplinary team you will help deliver excellence on one of the most technically complex and high-profile projects in the world.

If youre seeking to make a meaningful lasting impact while advancing your career alongside some of the best minds in the industry this is your moment.

Role Accountabilities:

Procurement Strategy & Execution

• Budget plan solicit evaluate negotiate and award procurements in collaboration with the MPA procurement office for FF&E office supplies maintenance and operations of the GDC facilities.
• Lead document management for procurements (solicitation files evaluations awards) and ensure PMIS file retention for audit readiness.
• Maintain the budgets for the operation and ongoing maintenance of the GDC facilities.
• Conduct cost/price analysis and market case estimating; provide supply chain insights on commodities materials and technology that may affect cost and schedule.

Purchasing Compliance & Tax Exemption Administration

• Ensure MPA compliance with GDC procurement policies applicable federal rules and Task Order requirements.
• Prepare the MPA documents for GDC authorizations to proceed with procurements and expenditures.
• Execute purchasing in line with Task Criteria Purchasing/Procurement: manage full purchase cycle to meet Work Plan deadlines; obtain pre-approvals for reimbursable expenses; and comply with sales tax exemption procedures (NY Form ST120 and NJ Form ST3) for resale to GDC including dropshipping to GDC locations and invoicing consistent with MSA terms.

FF&E & Office Management

• In collaboration with the GDC Office Coordinator provide lease administration support maintenance contract management and restocking of office supplies; integrate utilities/WiFi and building security protocols with property management and third parties.
• Oversee logistics (delivery staging installation) acceptance and closeout of FF&E packages across GDC offices PMOs and CECs.
• Coordinate website hosting/security services DNS/CDN/DDOS mitigation and content updates as requested by Communications/NEPA teams.

Vendor Contract and Financial Administration

• Maintain vendor rosters and performance KPIs; oversee invoicing payments and change order procedures for technology and FF&E vendors in alignment with GDC contract administration processes.
• Track reimbursable expenses against NottoExceed (NTE) limits and support milestone notices at 50% 90% and pre100% of Maximum Base Compensation thresholds (advisory notices).

Reporting PMIS and Audit Readiness

• Ensure procurement data budgets and schedule impacts are visible via PMIS dashboards; contribute to monthly/quarterly reporting (cost schedule risk change and federal reporting inputs) and respond to FTA/FRA audits and internal process audits.

CrossFunctional Collaboration

• Coordinate with Procurement Finance Sustainability External Affairs DBE/SBE Legal Safety & Security and CTO offices to align FF&E/technology acquisitions with program standards DBE/SBE goals accessibility (Title VI) and security frameworks.

Required Qualifications:

• Bachelors degree in Supply Chain Business Public Administration Information Systems Engineering or related field.
• 8+ years experience in publicsector or federally funded procurement with demonstrated acquisition leadership.
• Experience in cost/price analysis market research and vendor negotiations; proficiency with project controls/PMIS tools.

Key Skills and Abilities:

• Working knowledge of federal grant compliance FTA/FRA oversight and documentation practices supporting audits and triennial reviews.
• Handson experience with Microsoft 365/Teams/SharePoint administration helpdesk workflows and technology rollout/change management.
• Familiarity with policy governance and contractor management.
• Strong stakeholder management communication and crossfunctional coordination skills.

Preferred Qualifications:

• Prior work on major capital programs in transportation/rail or infrastructure.
• Knowledge of DBE/SBE program integration Title VI accessibility support and sustainability reporting frameworks that influence procurement decisions.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 20 days PTO that accrue per salary range for this position is $90000 - $180000. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

Join Arcadis. Create a Legacy.

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