Coordinator, Graduations

• Based at our Melbourne Burwood Campus or Geelong Waterfront Campus hybrid work arrangements
• Full time and fixed term until 12^th February 2027
• HEW 7 $105933 - $% Superannuation
• This opportunity is open to all current continuing fixed-term and casual Deakin staff members only.

About the Role

The Coordinator Graduations is responsible for coordinating the end-to-end process of graduations for eligible students and provides high-quality advice to relevant stakeholders in relation to policy and standards for the conferral of University awards. Ensures the provision of high quality customer service and efficient and effective conduct of the Universitys Graduation Ceremonies and conferral processes.

As a Coordinator Graduations you will

• Manage logistical and operational processes to ensure the efficient and timely conduct of graduation ceremonies for all Campuses
• Establish work schedules and oversee team to ensure that work priorities and deadlines are met
• Develop implement and monitor administrative practices for conferral awards in line with University policies procedures and strategic and operational plans
• Actively seek feedback from colleagues and stakeholders on things that are working well and areas for improvement whilst also acting as an escalation point for student or team queries
• Develop and implement practical accessible solutions based on stakeholder needs

To be successful youll have:

• Postgraduate qualifications or progress towards postgraduate qualifications and extensive relevant experience; or
• Extensive experience and management expertise; or
• An equivalent combination of relevant experience and/or education/training
• Broad experience in University administration including the establishment and operation of reliable and efficient procedures
• Experience in the coordination planning and delivering of public events

Heres how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role please contact Kaine Leonard (Manager Graduations and Events) on

For a copy of the position description please see below:PD- Coordinator

Applications for this position close on Friday 16 Jan 2026.

This opportunity is open to all current continuing fixed-term and casual Deakin staff members only.

The University will be closed from 23 December and will reopen on Monday 5 January 2026. Recruitment outcomes and further communication regarding this position will not be provided until the new year.

Are You Ready

Deakin is a Victorian university with a global impact. We are an agile dynamic and innovative university committed to making a positive impact through our excellence in education research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive thriving culture will ensure that people choose to come and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people and people of all abilities cultures sexual orientation and genders.