Business Operations Specialist

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Job Category:

Employment Type:

Job Profile:

Job Summary:

This position provides professional financial and administrative support for the Water Science and Engineering Laboratory (WSEL) and the Department of Civil and Environmental Engineering (CEE). WSEL it is a multidisciplinary facility devoted to research and graduate training. WSEL is administered by the College of Engineering in collaboration with other campus colleges. Researchers from across UW-Madison conduct research in WSEL and collaborative projects frequently bring scientists and engineers from the WI DNR the US Geological Survey the Wisconsin State Laboratory of Hygiene industry and other universities to WSEL. WSEL is the top choice for many UW-Madison Departments and local businesses and has also assisted with analyses for other universities and federal agencies.

Under supervision of the Laboratory Manager WSEL administrative staff support the continuance of research research training consultation and laboratory services offered within the shared resource facility in addition to supporting Departmental responsibilities like fundraising event planning and execution recruiting finance and general administration. This position is a primary resource for activities relating to reimbursement payments purchasing billing administrative systems and cost recovery processes. The position is a critical point of contact for faculty staff students and researchers for assistance with financial and administrative concerns. Other duties include supporting financial and budget management transaction
processing ordering reconciling financial and administrative records and administration for the Department of Civil and Environmental Engineering primarily at the WSEL.

Key Job Responsibilities:

• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

• Analyzes data and trends compiles progress reports and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

• Assists recommends and advises staff on unit or program administrative issues personnel matters and budgetary problems

• Serves on committees and attends meetings representing the interests of the unit or program

• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

Department:

College of Engineering Department of Civil & Environmental Engineering

Compensation:

The starting salary for this position is $50000but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to thecampus benefitswebpage.

Required Qualifications:

• 1 year of prior financial experience
• Ability to work with and manipulate spreadsheets

Preferred Qualifications:

• Financial experience in higher education setting
• Prior customer service experience
• Knowledge and understanding of generally accepted governmental accounting auditing principles office practices and procedures for record keeping
• Experience managing and coordinating projects
• Experience working with minimal supervision
• Experience with decision making in a professional setting
• Experience keeping records of practice/procedures retrieving data collecting data and planning work
• Professionally well organized
• Precise and accurate work
• Adapt to changing methods and requirements

Education:

Bachelors degree preferred

How to Apply:

Applicants must upload resume and cover letter. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer
sponsorship) on or before the effective date of appointment.

Contact Information:

Barry Crook

Department of Civil & Environmental Engineering

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.