CLK 12R Executive Administrative Assistant, Wholesale Operations

About the BCLDB:

The BC Liquor Distribution Branch (LDB) is one of two branches of government that provide oversight for the beverage alcohol and non-medical cannabis industries in the province. The LDB is responsible for the wholesale distribution of liquor and cannabis and operates the retails brands BCLIQUOR and BC Cannabis Stores.

The LDB is committed to governments goals of making life better for people in B.C. improving services and ensuring a sustainable province for future generations. The revenue generated by the LDB helps fund essential public services like health care education and community programming. Learn more on the LDB careers page.

The BC Liquor Distribution Branch Wholesale Operations division is the hub of beverage alcohol distribution in British Columbia. There are three business units; Wholesale Supply Chain Pricing & Imports and Distribution working in partnership with suppliers to maintain a resilient and responsive supply chain whilst focusing on exceeding our customers expectations and giving back to the communities we serve. The Wholesale divisions ethos of continuous improvement through innovative strategies unmatched relationships and talented teams makes this a vibrant and stimulating environment in which to keep developing your expertise and knowledge.

About this role:

Reporting to the ADM Liquor Wholesale Operations the position is the initial contact to the public staff at all levels and others with whom the ADM may have contact with. The position provides coordination and direct support for the departments staff administration all other administrative support activities throughout the department organizes off-site conferences team meetings prepares and co-ordinates presentations and organizes team engagement activities. This position is the key focal point of departmental activity therefore must maintain an efficient flow of information between the ADMs Office Directors Department Managers and staff.

The LDBs leadership team strives for excellence as it acts to drive profitable growth and achieve business objectives. The organizations operating environment is characterized by considerable challenges including competitive factors changes to the regulatory regime and new technologies that impact business operations. Positions throughout the organization play a role in addressing these challenges and contributing to the achievement of corporate objectives. The work environment is fast-paced and attention to detail is of critical importance.

A criminal record check is required.

This position operates in a standard office environment.

For complete details about this opportunity including accountabilities please refer to the attached job description also located in the Additional Information section at the bottom of the posting.

An eligibility list for temporary future opportunities may be established.

Position requirements:

Education and Experience:

• Degree diploma or certification in administrative assistance or related field and minimum one (1) year of recent related experience* providing administrative support in a large and complex environment**.

OR

• Secondary (high) school diploma or equivalent certificate (i.e. Dogwood GED etc.) and a minimum of five (5) years of recent related experience* providing administrative support in a large and complex environment**.

*Recent related experience must have occurred in the last seven (7) years and must include the following:

• Experience managing daily business of an executive or director level and supporting multiple department directors.
• Experience preparing and maintaining documentation spreadsheets databases writing minutes and correspondence presentations and using standard computer applications (i.e. MS Outlook and MS Office).
• Experience with calendar and meeting organization for a fast-paced office.
• Experience with organizing events including designing the event and agenda creating and maintaining budgets for the event creating event guides researching speakers and managing attendee requirements for flights hotels meals etc.
• Experience dealing with confidential and sensitive matters using sound judgement tact and diplomacy.

**A large and complex environment is defined as: >100 employees and/or >$500K sales.

Preference may be given to those candidates with the following:

• Experience providing financial services including reconciling transactions reviewing financial reports preparing accruals etc.

Application instructions:

To be considered for this position your application must clearly demonstrate how you meet the education and experience as outlined in the position requirements section above. Applicants selected to move forward in the hiring process may be assessed on the knowledge skills abilities and competencies as outlined in the attached Job Description. Applicants must meet the requirements as described below to be considered:

• A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
• Ensure your resume includes your educational accomplishments employment history including start and end dates (month and year) of your employment and any relevant information that relates to the job to which you are applying.

For specific position-related enquiries please contact Doireann Melady HR Advisor Talent & Compensation at .

Only applications submitted using the BC Public Service Recruitment System on this website will be accepted. For more information about how to create or update your profile please refer to the attached Application Instructions or refer to the Job Application page on the MyHR website. If you are experiencing technical difficulty applying for a competition please send an e-mail to before the stated closing time and they will respond as soon as possible to assist you.

Note: Applications will be accepted until 11:00pm Pacific Time on the closing date of the competition.

Working for the BC Public Service:

The BC Public Service is committed to creating adiverse workplaceto represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative inclusive and rewarding workplace.

This position is eligible for flexible work arrangements such as a hybrid work combination of in-office and work-from-home following the guidelines established for flexible workplaces.

TheIndigenous Applicant Advisory Serviceis available to applicants that self-identify as Indigenous (First Nations status or non-status Métis or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing please contact or .

The BC Public Service is an award-winning employer and offers employees competitive benefits great learning opportunities and a chance to engage in rewarding work with exciting career development options. For more information visit What the BC Public Service Offers.