Centre & Facilities Administrator | Queenstown Central Shopping Centre

If youre organised proactive and love being the go-to person who makes things happen join our team in a part-time position as a Centre & Facilities this fast-paced role youll keep our Centre Management Office running by welcoming visitors managing calls and emails and ensuring everything from mail to office supplies is on point. Youll dive into admin tasks like maintaining retailer databases preparing documents and supporting lease processes while also taking charge of facilities operations. Working 20 hours 4 days a week across Monday - Friday and reporting into the Centre Manager your key responsibilities will include:

Reception & Office Management

• Maintain a professional reception area and greet visitors.
• Handle calls emails and visitor sign-ins.
• Manage mail courier deliveries and office supplies.

Administrative Support

• Keep retailer contact database up to date.
• Prepare documents and assist with newsletters and lease administration.
• Ensure office equipment and supplies are maintained.

Facilities Administration

• Support invoicing receipting and debtor management.
• Perform daily site checks and manage defect registers.
• Coordinate contractors compliance processes and fire drills.

Qualifications :

• Experience in an administrative role preferably in a commercial/ retail environment.
• Strong communication and relationship-building skills.
• Proficiency in Microsoft Office especially Excel.
• Highly organised with attention to detail and accuracy.
• Professional customer-focused and proactive.

What we offer

Were proud to be recognised as a 2025 finalist in the Best Places to Work awards reflecting our commitment to creating an exceptional workplace culture. Some of the benefits we offer include:

• Colliers Academy a 12-month programme to accelerate your career in property
• Mentoring from industry experts
• Wellbeing benefits and initiatives
• An inclusive and social culture with regular team events
• Wide variety of product discounts and benefits

Additional Information :

Colliers is an inclusive employer where different perspectives cultures and backgrounds are celebrated. Colliers provides equal opportunity in all employment practices. We recruit and retain the best people to uphold our enterprising culture and lead our industry into the future.

If youre interested in being part of an enterprising culture that empowers you to do your best work we look forward to receiving your application.

Please note our talent acquisition team will be away enjoying the festive season and summer sun returning Monday 12th January. We will review all applications following our return.

Remote Work :

No

Employment Type :

Part-time