Manager, Records Management
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Job Location:
Oak Ridge, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Location: Oak Ridge TN
Job Title: Manager Records Management
Career Level From: Manager
Career Level To:
Job Specialty: Regulatory Documentation and Compliance
What Youll Do
The Manager of CNS Records Management will lead a team of professionals in the performance of records analysis records systems administration and functional leadership; training development/delivery; program surveillance/ assessments; records management policies and procedures; maintenance and management of NARA compliant storage facilities; records preservation and lifecycle management; records digitization processes; records operation services; regulatory requirement implementation; requirements flow down impact evaluations and implementation plans; and audits and assessments; etc.
Specific Job Responsibilities
- Establish strategic direction; serve as the subject matter expert and point of contact for functional requirements and activities
- Provide technical interpretation direction and coordination of program requirements and processes; financial planning
- Manage staff development compensation and performance
- Establish and ensure compliance with functional area related to safety and security expectations
- Ensure work processes are compliant with laws directives and orders CNS policies programs procedures and other regulatory documents
- Ensure customer support functions are provided effectively to CNS YFO and UPF in support of mission deliverables
- Produce presentations and conduct briefings in functional related area within internal/external venues concerning operations capabilities and technologies
- Ensure company awareness and engagement of electronic records management to support interoperability timely and effective access and management of records and enhanced customer service
- Integrate electronic records management concepts and practices with comprehensive information management policies processes and objectives to ensure the integrity of electronic records and information
- Establish goals and expectations and prioritize and integrate work processes within the organization
- Develop and review budgets proposals cost estimates and related documents; monitor spending
- Lead innovative thinking and effects and review/approve process changes to promote efficiencies and cost savings
- Identify functional area vulnerabilities solve problems advise management and implement change initiatives
- Integrate multi-site activities with staff support organizations and customers as applicable
- Communicate goals expectations and priorities; monitor progress; and provide feedback as a means of ensuring continuous improvement
- Promote an environment of cooperation and cohesiveness among multifunctional groups and organizations
- Review/approve implementation plans processes and procedures to ensure adherence to functional area policies procedures programs and regulatory requirements
- Handle personnel matters associated with direct reports to include interviews hires or hiring recommendations performance compensation employee rewards staff development employee complaints and resolution disciplinary actions and training development etc.
- Serve as a member of and/or ensure company representation on DOE NNSA and other special records management related teams and committees responsible for promulgating records related policies procedures directives and scheduling
- Provide subcontractor technical oversight and budget management for leased records storage facility. Manage concurrent multiple projects in a dynamic environment.
- Achieve consensus through negotiation and conflict management techniques
- Serve as the records management expert on the Joint Working Group (JOWOG)
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- Bachelors degree in business/information management/library sciences discipline: Minimum 7 years of relevant experience.
- Fifteen or more years of education and/or relevant experience may be considered to satisfy educational and years of experience requirements for this posting.
Preferred Job Requirements
- Five or more years of experience in records processing/management database development and current business systems used by CNS
- Operating experience in Versatile/ERMS and/or SAP DMS systems
- Demonstrated success leading in a team environment
- Strong analytical and problem-solving skills
- Effective oral and written communication skills
Why Y-12
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan prescription drug plan vision plan dental plan employer matched 401(k) savings plan disability coverage education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace at Y-12 you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted i.e. Senior Associate to Senior Specialist internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712) which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a designated position identified by 10 C.F.R. Part 709 requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical drug screening and background investigation. As an employee you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race color religion sex sexual orientation national origin protected veteran status or disability.
Required Experience:
Manager
Key Skills
- General Counsel
- Information Management
- Adobe Acrobat
- HIPAA
- Information Governance
- Records Management
- Sharepoint
- Filing
- Knowledge Management
- Medical Records
- iManage
- Taxonomy
