Admin Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Key Responsibilities -

Executive Support

• Manage executive calendars schedule meetings and coordinate complex travel arrangements for leadership team

• Provide day-to-day coordination and administrative support to ensure seamless operations

• Prepare meeting materials take minutes and follow up on action items

• Handle confidential information with discretion and professionalism

Office Administration

• Oversee comprehensive office administration including vendor management and contract coordination

• Manage facilities support ensuring optimal working environment and infrastructure maintenance

• Coordinate logistics for office operations equipment procurement and space management

• Maintain accurate documentation and filing systems both physical and digital

Compliance and Travel Management

• Handle FRRO (Foreigners Regional Registration Office) compliance and documentation

• Process visa applications renewals and related immigration documentation

• Manage travel bookings including flights accommodations and ground transportation

• Process expense claims and ensure adherence to company policies and procedures

• Maintain compliance with local regulations and company guidelines

Expat Support Services

• Provide comprehensive support to expatriate employees in India

• Assist with housing arrangements lease agreements and accommodation setup

• Coordinate relocation services including moving settling-in assistance and local orientation

• Address daily operational needs such as banking utilities local registrations and emergency support

• Serve as cultural liaison and provide guidance on local customs and procedures

Required Qualifications

Bachelors degree or equivalent experience

Minimum 3-5 years of administrative or executive assistant experience

Strong organizational and time management skills

Excellent written and verbal communication abilities

Proficiency in MS Office Suite (Word Excel PowerPoint Outlook)

Experience with travel coordination and expense management

Knowledge of visa processes and FRRO procedures preferred

Experience supporting international employees or expat services is advantageous

Key Competencies

Exceptional attention to detail and accuracy

Ability to handle multiple priorities and work under pressure

Strong problem-solving and decision-making capabilities

Cultural sensitivity and adaptability

Discretion in handling confidential information

Proactive approach with minimal supervision required

Strong interpersonal skills and professional demeanor

Location:

Scheduled Weekly Hours:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.