Workplace Substance Abuse Program (WSAP) Coordinator

Workplace Substance Abuse Program Coordinator

Positions: 2

Work Locations:

• Liberty Street Site 600 Liberty Street Schenectady NY
• Knolls Laboratory Site 2401 River Rd Niskayuna NY
• Bettis Laboratory Site 814 Pittsburgh-McKeesport Blvd West Mifflin PA
• Naval Reactors Facility (NRF) Route 20/26 Lincoln Blvd Scoville ID
• Approved Remote Location

Oak Ridge Associated Universities (ORAU) is seeking full-time temporary employees to support operations at the Naval Nuclear Laboratory (NNL) sites. These positions are part of a one-year base contract with the potential for two additional option years offering an excellent opportunity to contribute to critical national security programs while gaining valuable experience in a dynamic mission-driven environment.

Position Summary

The WSAP Drug Testing Coordinator is responsible for managing all aspects of the Workplace Substance Abuse Program (WSAP) drug testing process for employees and subcontractors. This includes scheduling notifications coordination with third-party vendors reconciliation of test results and maintaining accurate records in compliance with Buyers established procedures. The role requires strong organizational skills attention to detail and the ability to communicate effectively with managers employees subcontractor points of contact and testing vendors

Employee Drug Testing

• Prepare weekly drug testing schedules for FMP employees and ensure timely communication with managers via email phone and messaging until contact is confirmed.
• Register individuals testing at offsite facilities in the third-party system.
• Create and distribute notification forms with test details (name date time) and send to appropriate managers.
• Schedule on-site escorts for collectors and maintain constant communication during testing days to manage changes.
• Update reconciliation tracking database after each test and ensure results are received for all tested employees.
• Respond to Medical Review Officer (MRO) inquiries within 3 business hours and report any positive results to stakeholders within 3 hours.
• Escalate any issues promptly.

Subcontractor Drug Testing

• Quarterly update subcontractor clearance holder lists and send to third-party vendor for random selections.
• Notify subcontractor WSAP points of contact of selections and register individuals in the third-party system.
• Reconcile test completion within 2 business days and track results in a spreadsheet.
• Respond to MRO inquiries and report positive results within required timeframes.

General Responsibilities

• Ensure schedules are completed prior to testing day and collectors are confirmed.
• Maintain accurate records of all notifications appointments and reconciliations.
• Communicate clearly and professionally with all stakeholders throughout the process.

Must be able to obtain and maintain the required security clearance level (DOE L or Q as applicable)

Associate Level:

• Bachelors degree 1 year HR operations experience OR
• Associates degree 5 years experience OR
• High school diploma 9 years experience

Specialist Level:

• Bachelors degree 3 years HR operations experience OR
• Associates degree 7 years experience OR
• High school diploma 11 years experience

Preferred Skills

• Experience with drug testing coordination and compliance programs.
• Strong communication and interpersonal skills for engaging with managers and subcontractor POCs.
• Ability to manage multiple priorities and meet strict deadlines.
• Proficiency in maintaining accurate records and using tracking systems.