Executive Assistant

Requisition ID: 245624

Salary Range:61200.00-101800.00

Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors including but not limited to the successful candidates relevant knowledge skills and experience.

Join a purpose driven winning team committed to results in an inclusive and high-performing culture.

Global Banking and Markets

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America operating globally for over 100 years. Scotiabanks strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.

Global Banking & Markets provides a full range of investment banking credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing mergers & acquisitions corporate banking institutional equity sales trading and research fixed income products derivatives energy foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.

Be part of an innovative Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!

Purpose

Contributes to the overall success of the Bank in the USA ensuring specific individual goals plans initiatives are executed / delivered in support of the teams business strategies and objectives. Ensure all activities conducted are in compliance with governing regulations internal policies and procedures.

The Executive Assistant is a proactive individual who engineers high-utility calendars and logistics to support business needs. The Executive Assistant is a trusted partner who brings judgment confidentiality and operational rigor to a fast-paced environment.

What Youll Do

Provide high level administrative support including calendar management for one or more members of the Executive Committee/Chief Officers requiring discretion confidentiality a good understanding of technical and business vocabulary and a detailed knowledge of the organizations operations procedures and people.
Gather compile verify and analyze information for the executives use within internal workspaces (SharePoint Microsoft Suite etc.) such as memos letters reports speeches presentations and news releases. Perform tasks using independent judgment and discretion i.e. preparing documents and presentation materials; screening and responding to incoming correspondence inquiries and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Handle all matters relating to expenses organizing materials reporting and next steps for meetings or travel
Monitor review and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
Provide guidance and mentorship to more junior members of the Admin Team.
Use judgement and expertise to identify resolve and escalate day-to-day administrative support as required.
Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.
Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships systems and knowledge. Act as a culture carrier monitoring adherence to policies and escalating as required.
Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursue effective and efficient operations of his/her respective areas while ensuring the adequacy adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk regulatory compliance risk AML/ATF risk and conduct risk including but not limited to responsibilities under the Operational Risk Management Framework Regulatory Compliance Risk Management Framework AML/ATF Global Handbook and the Guidelines for Business Conduct.
Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabanks Values its Code of Conduct and the Global Sales Principles while ensuring the adequacy adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational compliance AML/ATF/sanctions and conduct risk.
Champions a high-performance environment modeling professionalism and contributes to an inclusive work environment.
Perform other duties as required.

What Youll Bring

Post-secondary training in business administration or an equivalent combination of education and related experience
A minimum of 5 to 7 years of experience in a business administration support function
Strong technical skills and knowledge of MS Office 2010 experience of Concur expense management system is ideal but not mandatory
Excellent coordination organizational time-management and work prioritization skills
Attention to detail resourceful and accountability in follow-up
Proactive approach to problem-solving and the ability to work independently to make decisions
Communicates clearly articulately and succinctly in both oral and written form with the ability to communicate to all levels within the organization
Flexibility high tolerance for change and an ability to learn quickly
Ability to handle sensitive materials under the pressure of last minute deadlines
Desire to be proactive and create a positive experience for others

Interested

If your experience is closely related but doesnt align perfectly with every qualification we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!

At Scotiabank every employee is empowered to reach their fullest potential respected for who they are and embraced for their differences. Thats why we work to grow and diversify talent and engage employees in a performance-oriented culture.

Whats in it for you

Scotiabank wants you to be able to bring your best self to work and life every day. With a focus on holistic well-being our many flexible benefit programs are designed to help support your unique family financial physical mental and social health needs.

#Dallas

Location(s): United States : Texas : Dallas

Scotiabank is a leading bank in the Americas. Guided by our purpose: for every future we help our customers their families and their communities achieve success through a broad range of advice products and services including personal and commercial banking wealth management and private banking corporate and investment banking and capital markets.

At Scotiabank we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including but not limited to an accessible interview site alternate format documents ASL Interpreter or Assistive Technology) during the recruitment and selection process please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however only those candidates who are selected for an interview will be contacted.

Scotiabank is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or any other characteristic protected by federal state or local law.