Human Resources Payroll Specialist

Essential Job Functions

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully an individual must be able to perform each essential function satisfactorily.

• Manages the citys employee payroll system to include setup of pay deductions accruals benefit enrollment employee self-service portal onboarding and encumbrances.
• Troubleshoots issues as they arise in the payroll system.
• Enters and manages various pay deductions for tax elections benefit elections and others.
• Enters and verifies both one time and recurring additional pay and deductions.
• Configures and uploads import files produced from timekeeping systems into payroll software.
• Adds manual entries into payroll as required.
• Produces reports and distributes to recipients internally.
• Administers various employee benefits programs such as Health Dental Vision Life Retirement Income Continuation Long Term Disability AFLAC and HSA and HRA plans.
• Enters all benefit information into benefit vendor portals online.
• Manages all records and reporting for the Wisconsin Retirement System (WRS).
• Manages the citys employee payroll system to include setup of pay deductions accruals benefit enrollment ESS Onboard and encumbrances.
• Prepares and assists in the preparation of benefit and tax related reporting.
• Coordinates the administration of the Section 125 Cafeteria Plan and Flexible Spending Accounts.
• Administers the citys Health Reimbursement Accounts and Health Savings Accounts.
• Administers the Citys life insurance programs long-term disability and income continuation programs answering questions and resolving problems as needed.
• Maintains payroll and employee personnel files and records.
• Responds to inquiries from City staff and the general public.
• Assists in responding to open records requests.
• Processes accounts receivable accounts payable and purchase cards for the Human Resources Department.
• Process Payroll for the Human Resources Department.
• Receives mail for the department and handles outgoing mail.
• Facilitates COBRA administration with the citys third party administrator

Requirements of Work

1. Ability to use financial software and the Microsoft Office suite.
2. Capable of maintaining a high level of confidentiality.
3. Ability to effectively communicate in person via email and telephonically.
4. Experience within a human resources department is preferred but not required.
5. Certification as a payroll professional is preferred is preferred but not required.
6. Tyler Munis experience is preferred.
7. Government work experience is preferred.

Knowledge of

Ability to

Skill in

• Communicating clearly and concisely both orally and in writing.
• Strong mathematical skills.
• Strong attention to detail.
• Prioritize various tasks effectively.
• Monitoring ones own work to ensure quality accuracy and thoroughness.
• Exercise sound judgment in recognizing scope of authority.
• Commit to innovation and continuous process improvement and work collaboratively within the organization.