Executive Assistant, Board of Lectureship
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Job Location:
Boston, NH - USA
Monthly Salary:
$ 66109 - 85940
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Department: Board of Lectureship (BoL)
SUMMARY
In 1906 Mary Baker Eddy charged the members of the Christian Science Board of Directors (CSBD) with ...helping the Lecturers in whatever way they can (Accession: L00512). Today the Manager of the Board of Lectureship BoL is largely responsible for helping the CSBD fulfill this charge. The Executive Assistant to the Manager of the BoL in turn supports the implementation of the CSBDs vision for how to best fulfill the requirements related to lecturing found in the Church Manual and Mary Baker Eddys other writings.
The Executive Assistant manages the administrative activities of the BoL office ensuring the smooth and timely execution of programs and projects requested by the BoL Manager; is a key support staff for the global BoL; a primary contact for branch churches with questions about lecturing; and an essential member of the BoL prayer team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Makes appropriate time daily to pray in support of the lecture activity globally and responds prayerfully to specific needs that arise.
- Responds to calls letters and email correspondence from the field with a clear sense of the BoLs vision and with a healing motive.
- Works with the BoL manager to implement vision and operation of the department. Coordinates ongoing activities of the department including: lecturer support sponsoring branch and society support and office support for the BoL manager and team. Works from a metaphysical basis in all these activities recognizing that the actual job is about much more than the surface level action and that this prayerful basis is the only way any work can be effectively done and the only way global lecturing activity will be benefitted.
- Maintains a broad-based understanding of each area and activity of the BoL in order to provide hands-on a support whenever and wherever it is needed.
- Specific responsibilities for this position include:
- Supports the annual lecturer election cycle including preparation of materials presented to the CSBD presentation of information and materials at Meet the Lecturers on and notification of election to lecturers.
- Organizes lecturer training sessions and BoL conferences as requested including the arrangement of hotels food airfare and ground transportation.
- Constructs custom data reports and provides analysis that is integral to department strategy planning and operations. Maintains spreadsheet data of historical importance to the BoL office.
- Supports lecturers through individual and group communications.
- Coordinates tools and resources that inform the lecturers and allow them to focus less on logistics and more on their healing message.
- Processes the BoL Salesforce online lecture application forms as needed providing data to lecture notices and lecturer profile pages at . Department contact for upgrades to the Salesforce database.
- Tracks lecture review team payments and assignments and submits expense reports and makes payment requests as needed for the BoL manager and lecturers.
- Sends completed lecture manuscripts to the Clerk and obtains testimony verifications for lecture manuscripts.
- Maintains BoL office and lecture files including archiving paper and electronic files.
- Handles staff communications and communicates any BoL updates to the Customer Contact area.
- Handles special projects as requested.
STAFF MANAGEMENT AND JOB CONTACTS
Reporting Relationships
Supervisor: Manager Board of Lectureship
Supervises: None
Regular Contacts: BoL manager BoL staff lecturers TMC department managers church members vendors.
JOB REQUIREMENTS
Education/Experience
College degree or equivalent. Several years of strong project coordination experience preferred. Risk responsibility multitask immediately respond experience
Technology Skills
Good working knowledge of Microsoft Word and Google systems is required. Knowledge of Excel PowerPoint Trello and Slack are also helpful. Facility with websites. Strong computer skills and a knowledge of (or ability to learn) software programs and systems: Wordpress Acrobat Word Excel Google drive and mail Zoom Salesforce Tallie Plunet ticket systems Enterprise and Crystal reports. Knowledge of the Web and social networking is desirable.
Knowledge Skills
Extremely flexible organized humble goal-oriented; ability to prioritize and move quickly from one task to another or to switch in midstream; oral communication skills and interpersonal skills are critical. Should express sound judgment compassion sensitivity confidentiality and tact. Good proofreading and writing skills required. Ability to speak other languages (particularly Spanish French German or Portuguese) would be helpful but not required.
Christian Science Requirements
Must be a member of The Mother Church and have branch church experience. Primary class instruction required with a demonstrable understanding of Christian Science and the metaphysical maturity to prayerfully work in support of the mission and purpose of The Church of Christ Scientist.
Pay Range: $66109 - $85940.80
The pay ranges disclosed in our job postings are the compensation ranges the Church reasonably and in good faith expects to pay for a given position at the time of posting.
The offered salary will be determined by factors such as the applicants relevant education experience knowledge skills abilities; and benchmarking work location and internal equity.
In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Required Experience:
IC
Key Skills
- Time Management
- Diplomatic Skills
- Risk Management
- Influencing Skills
- Organizational Skill
- Accounting & Finance
- Strategy Management
- People Management
- Industril Knowledge
- Communication
- Negotiation Skills
- Strategic Thinking Skills
- Leadership Skill
- Problem Solving Skills
- Regulatory&Governance
About Company
The heart of Christian Science is Love. Christian Science is about feeling and understanding God's goodness. Christian Science is based on the Bible and is explained in Science and Health with Key to the Scriptures and other writings by Mary Baker Eddy.
