Administrative Assistant III, Budget Office

Job Posting Closing Times: Job postings are removed from advertising at12:00 A.M.on the closing date e.g. at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. AR 4.0300.01

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Austin Community College is a public two-year institution that serves a multicultural population of approximately 41000 credit students each Fall and Spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access through traditional and distance learning modes to higher education and workforce training including appropriate applied baccalaureate degrees in our service area.

As a community college committed to our mission we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the colleges mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students low-income students and students from underserved communities.

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting Title:

Job Description Summary:

Job Description:

Description of Duties and Tasks

1) Performs administrative duties in support of budget management efforts including examining and answering correspondence processing and prioritizing office communications answering the telephone and email arranging conference calls and maintaining or coordinating the supervisors schedule.

2) Serve as the initial point of contact to departmental users of the budget and provide guidance and technical assistance for all aspects of budget preparation policy analysis and review.

3) Assist departments with interdepartmental budget amendments.

4) Gathers compiles and enters data producing routine and specialized reports and documents; maintains files records logs and other tracking systems.

5) May design newsletters or other documents; may maintain or update webpages.

6) Responds to and/or directs inquiries in person on the telephone or in virtual meetings; works with other staff to assist in resolving issues from budget users.

7) Maintains schedules calendars and appointments which may include scheduling department meetings and events issuing invitations arranging for location and equipment typing minutes and preparing information packets.

8) Compiles and produces routine reports or documents.

9) May input budget figures prepare requisitions maintain budget sheets log and track expenditures or take payments or assist in departmental procurement processes.

10) May be assigned responsibility for special projects such as scheduling rooms compiling information packets creating spreadsheets charts and graphs and other projects.

Knowledge

* Knowledge of budgeting.

* Office procedures and practices.
* Customer service techniques.
* Basicbookkeeping procedures.
* Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation preparing requisitions etc.

Skills

* Skill in identifying errors and taking and/or recommending appropriate corrective actions for resolution.

* Ability to work accurately with numerical details.

* Ability to exercise sound judgement and discretion think critically and take initiative.

*Effectively using interpersonal and communication skills.

* Effectively using organizational and planning skills with attention to detail and follow-through.
* Entering data maintaining files and performing other clerical duties.
* Maintaining confidentiality of work-related information and materials.
* Establishing and maintaining effective internal and external relationships.
* Effective customer-orientation when working with a multicultural population.

* Maintaining an established work schedule.

Technology Skills

* Use a variety of spreadsheet word processing database and presentation software.
* May also work with desktop publishing and update webpages.

Required Work Experience

* Two years of related work experience.

Required Education

* High school diploma or educational equivalent.

Other Preferred Qualifications

* Associates Degree.

* Experience with Workday Adaptive Planning or other enterprise-level financial systems preferred but not required.

Physical Requirements

* Work is performed in a standard office environment.
* Subject to standing walking sitting bending reaching pushing pulling and manual dexterity.
* Occasional lifting of objects up to 10 pounds.

Salary Range

$47840 - $50188

Number of Openings:

Job Posting Close Date:

Clery Act

As required by the US Department of Education employees are required to report violations under Title IX and under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act) you will be notified trained and provided resources for reporting.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add change amend or delete portions of this job description at any time with or without notice. Employees may be required to perform other duties as requested directed or addition reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.