Office Administrator Operations Administrator

Beirut - Lebanon

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Provide administrative and operational support to engineers.
Prepare edit and manage written correspondence and technical documentation.
Process interoffice memos letters transmittals labels contracts forms Basis of Design documents and technical reports from verbal communication email handwritten notes or dictation.
Create customize and maintain project and office forms including spreadsheets and workflow tools.
Assist with project start-up procedures including team directories document control setup responsibility matrices and master file organization.
Coordinate internal and external meetings including agendas presentation materials scheduling room setup virtual meeting platforms and follow-up.
Manage daily office operations including reception duties shipping and receiving office supplies and processing vendor invoices.
Provide direct administrative support to firm leadership including calendar management expense reporting phone inquiries and scheduling.
Organize and manage schedules for leadership and general office operations.
Provide general office administration and human resources support.
Assist with bookkeeping tasks data entry filing and coordination with the firms accountant.

Qualifications :

REQUIRED: Minimum 23 years of administrative or operations experience within an Engineering Architecture or Contracting firm. Applications without this experience will not be considered.
Bachelors degree preferred.
Demonstrated experience supporting office operations in a small professional services firm.
Strong organizational skills with the ability to manage multiple priorities maintain attention to detail and meet deadlines.
Working knowledge of office administration operational systems technology and equipment in a professional environment.
Proven ability to handle confidential information with discretion and professionalism.
Ability to work independently while collaborating effectively within a small team.
High proficiency with Microsoft Office (Outlook Word Excel).
Excellent written and verbal communication skills.

Additional Information :

To be considered applicants must include the following information in their application or cover email:

Availability to start
All-inclusive salary expectation
Place of residence and confirmation of ability to commute daily to Sin El Fil

Applications that do not include the above information will not be reviewed.

Remote Work :

Employment Type :

Full-time

Provide administrative and operational support to engineers.Prepare edit and manage written correspondence and technical documentation.Process interoffice memos letters transmittals labels contracts forms Basis of Design documents and technical reports from verbal communication email handwritten not...

Provide administrative and operational support to engineers.
Prepare edit and manage written correspondence and technical documentation.
Process interoffice memos letters transmittals labels contracts forms Basis of Design documents and technical reports from verbal communication email handwritten notes or dictation.
Create customize and maintain project and office forms including spreadsheets and workflow tools.
Assist with project start-up procedures including team directories document control setup responsibility matrices and master file organization.
Coordinate internal and external meetings including agendas presentation materials scheduling room setup virtual meeting platforms and follow-up.
Manage daily office operations including reception duties shipping and receiving office supplies and processing vendor invoices.
Provide direct administrative support to firm leadership including calendar management expense reporting phone inquiries and scheduling.
Organize and manage schedules for leadership and general office operations.
Provide general office administration and human resources support.
Assist with bookkeeping tasks data entry filing and coordination with the firms accountant.

Qualifications :

REQUIRED: Minimum 23 years of administrative or operations experience within an Engineering Architecture or Contracting firm. Applications without this experience will not be considered.
Bachelors degree preferred.
Demonstrated experience supporting office operations in a small professional services firm.
Strong organizational skills with the ability to manage multiple priorities maintain attention to detail and meet deadlines.
Working knowledge of office administration operational systems technology and equipment in a professional environment.
Proven ability to handle confidential information with discretion and professionalism.
Ability to work independently while collaborating effectively within a small team.
High proficiency with Microsoft Office (Outlook Word Excel).
Excellent written and verbal communication skills.

Additional Information :

To be considered applicants must include the following information in their application or cover email:

Availability to start
All-inclusive salary expectation
Place of residence and confirmation of ability to commute daily to Sin El Fil

Applications that do not include the above information will not be reviewed.

Remote Work :

Employment Type :

Full-time

Key Skills

Office Manager Experience
Microsoft Office
Data Entry
Microsoft Outlook
Microsoft Word
QuickBooks
Office Experience
Microsoft Excel
Filing
Administrative Experience
Microsoft Outlook Calendar
Bookkeeping

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About Company

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