Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
ABOUT US:
BEHAVORIAL ASSESSMENT:
KEY PERFORMANCE INDICATORS (KPI):
EXECUTIVE ADMINISTRATIVE SUPPORT (Weighting 40%)
- Manage executive calendars contacts meeting notes and priorities using Outlook and other productivity tools.
- Maintain electronic and hard copy filing systems for sensitive and confidential information.
- Prepare format and design professional documents reports and presentations in Microsoft Word Excel and PowerPoint.
- Coordinate logistics for internal and external meetings including agenda preparation materials and follow-up documentation.
- Prepare and reconcile executive expense reports and manage credit card receipt tracking.
- Draft edit and execute internal and external communications on behalf of the CEO and President.
- Support executive meeting rhythms KPI tracking and board communication materials.
OFFICE & ORGANIZATIONAL ADMINISTRATION (Weighting 40%)
- Support the daily administration and coordination of office functions event logistics and internal communications.
- Act as liaison between executives and internal departments to ensure alignment and information flow.
- Maintain professionalism in all verbal and written interactions on behalf of the Executive Office.
- Contribute to company-wide initiatives including employee engagement and recognition programs.
- Provide admin support for company-wide meetings and corporate projects as required.
SALES/MARKETING & EVENT COORDINATION (Weighting 20%)
- Assist with the preparation of sales bids reports and supporting documentation.
- Gather data and create customized Excel charts and Maximizer CRM reports for client presentations.
- Coordinate survey design and analysis to support client feedback and market research.
- Support KPI data collection and sales performance tracking on behalf of executive stakeholders.
- Coordinate the production and updating of corporate promotional materials brochures and presentations.
- Organize and execute customer appreciation events trade show participation and employee social activities.
QUALIFICATIONS:
- Post-secondary education in Business Administration or related field preferred.
- Minimum of 5 years of experience in an executive or administrative assistant role.
- Previous exposure to marketing corporate communications or sales support considered an asset.
- High proficiency in Microsoft Office Suite especially Excel Outlook Word and PowerPoint.
- Strong organizational and time management skills with high attention to detail.
- Excellent written and verbal communication skills across all levels of the organization.
- Professional team-oriented approach with a commitment to confidentiality and integrity.
- ERP or CRM system experience is considered an asset.
- Typing speed of 50 WPM
We offer competitive wages training flexible dynamic and exciting work environment.
We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
With a maverick spirit and unwavering dedication to quality, Startec designs, builds and maintains mission critical compression, process and refrigeration systems.
