Office Manager
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Job Location:
Los Angeles, CA - USA
Monthly Salary:
$ 145000 - 185000
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Build your big career with the firm that does Big Law Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1750 lawyers and 1400 business professionals. We celebrate excellence collaboration and community and have been recognized as a top workplace by USA Today Fortune The American Lawyer Vault and others. We are also certified by Great Place to Work.
At McDermott we dont just invest in your future we accelerate your career wherever it may lead. That includes supporting you both in and outside of the office.
With us youll find:
A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity we encourage you to be yourself!
Enthusiasm for all perspectives: Were smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas and we make opportunities for you and your career to thrive.
Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. Thats why our benefits program supports your physical emotional mental and financial health with an emphasis on work-life balance.
Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.
Job Description:
Position Summary:
The Office Manager position is responsible for ensuring that the needs of the Firms clients lawyers and staff are met through efficient administration and collaboration of local office and Firmwide resources. This position supports the day-to-day physical operations of the office. Depending on office location responsibilities may include supervision of support staff (Legal Practice Specialists Legal Support Specialists Guest Services.) The Office Manager works under general supervision and relies on experience and judgment to plan and accomplish goals.
Essential Functions and Responsibilities:
Manage the performance and daily workflow of local office support staff including providing ongoing formal and informal training and performance feedback and monitoring attendance of direct reports to confirm compliance with in-office requirements
Act as primary contact to outsourced local office services Account Manager to ensure efficient operations
Serve as liaison with building management (including building and parking access)
Oversee workplace management system for conference room reservations and visitors
Maintain the physical appearance of the office by overseeing general maintenance services internal/external moves repairs and improvements
Maintain positive vendor relationships
Process and submit invoices for Office Administrators approval
Identify opportunities to reduce costs improve operational efficiencies and propose solutions
Collaborate with the Office Services and/or Guest Services teams to manage and analyze local office supplies inventory levels for snacks beverages etc.
Coordinate office events and activities both internally and externally
Update and maintain the local office page within the Firms intranet site
Guide and support office emergency procedures
Job Specifications:
Bachelors degree
At least seven (7) years of related work experience
Knowledge of Microsoft Office Suite (Excel Outlook PowerPoint and Word)
Strong verbal and written communication skills
Strong leadership and motivational skills
Ability to travel and work flexible and/or fluctuating work hours
Ability to work under tight deadlines and prioritize responsibilities
Ability to maintain and handle confidential information
Ability to work effectively in a fast-paced environment
Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.
Target Hiring Range $145000 - $185000
Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge skills experience and geographic location. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of this job the employee is required to sit use hands reach with hands and arms stoop talk and hear
Employee must occasionally lift up to twenty (20) pounds
Work Environment:
Typical indoor office environment
Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities duties and skills required of employees assigned to this job.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
At McDermott Will & Schulte, we’re doing Big Law better. We don’t just invest in your future, we act as a career accelerant to propel you along your journey, wherever it may lead. And even as we celebrate hard work and excellence, we emphasize happiness—encouraging a rich, full life o ... View more
