Procurement Analyst, Senior

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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

The Department of Procurement Services is growing. We are searching for highly qualified candidates for the position of Procurement Analyst Senior. The incumbent will join a team that has earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute and continues to implement best practices that will have a major positive impact on the City of Richmond and the improvement of the department. All team members are valued and recognized for their ideas and contributions to the success of the organization.

Responsibilities include but are not limited to

• Analyzing data researching industry trends and understanding agency and business needs and the citys financial goals.
• Recommending alternative contracting strategies that align with the Virginia Public Procurement Act and City of Richmond policies and goals anddetermining the most appropriate procurement method.
• Serving as lead procurement analyst and subject matter expert (SME) for complex procurements.
• Reviewing contract clauses terms and conditions to ensure the proper application in various contracts.
• Performing contract and technical writing of contractual documents such as Statements of Work and Statements of Need to support the needs of internal customers.
• Participate on various process improvement teams within the department to streamline the accurate and timely execution of Invitation for Bids (IFB) Requests for Qualifications (RFQ) and Requests for Proposals (RFP) while maintaining budget and compliance standards.
• Mentoring and training junior-level contract specialists to develop skills in procurement research compliance and document preparation.
• Providing procurement-related training and guidance to agency project managers and construction project teams.

KNOWLEDGE SKILLS AND ABILITIES:

Knowledge (some combination of the following):

• Purchasing andprocurement practices and processes invitations for bids (IFBs) and negotiated procurement
• Complex contracts
• Principles of acquisition (such as streamlining reforme-govinitiatives planning strategy and strategic sourcing)
• Specialized procurement such as construction information technology telecommunications or A&E design
• Computer programs such as Microsoft Office (Word Excel PowerPoint) Oracle SharePoint Electronic Procurement programs EIS reporting tool Automated Financial Systems Enterprise Resource Program Procurement E-Business (Procurement and Payables Inquiry Models) and scheduling systems
• Virginia and Richmond procurement codes and related government acquisition regulations and statutes; business law; and mathematics
• Accounting business finance contracts purchasing economics industrial management marketing quantitative methods budgeting business management and contract management

Skills (some combination of the following):

• Business and technical writing
• Negotiating (pricing terms and contract condition)
• Maintaining professional relationships
• Maintaining and managing databases
• Collaborating with others
• Proofreading documents
• Applying mathematical principles
• Providing customer service
• Monitoring budgets
• Oral and written communication

Abilities (some combination of the following):

• Pay attention to detail
• Multi-task
• Listen
• Analyze guides in terms of acquisition requirement and contractor capabilities
• Effectively interact with coordinate and resolve problems with personnel from varied backgrounds and organizations

• Bachelors degree in accounting business administration purchasing contracts management or a related field.
• Proven expertise in procurement planning and acquisition strategies including strategic sourcing and e-government initiatives.
• Four years of professional procurement experience which includes experience with large complex purchases and contract administration
• Equivalent combinations of education and experience may be considered.

• Exceptional technical writing skills
• Strong analytical skills are necessary to compare different and various pricing offerings and proposals
• Problem-solving skills to identify fair and reasonable pricing in cost and pricing proposals in response to RFPs
• Experience in the areas of Design Build and Construction Manager at Risk (CMaR) procurement methods
• Certified Public Procurement Buyer (CPPB) with in-depth government procurement experience
• Meticulous attention to detail and positive customer-focused attitude
• Strong oral and written communication skills
• Demonstrated ability to build and maintain cooperative professional relationships with client departments and external agencies

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly walk and work with ones fingers; frequently balance lift or grasp; and occasionally stoop kneel crouch reach stand push and terms of the physical strength to perform the essential duties this classification is considered to be sedentary exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. The working conditions may contain environmental hazards.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .

This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.

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