Administrative Assistant

Richardson, TX - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

Job Title: Administrative Assistant	Department: Administration
Location: Richardson TX	In Office or Remote: In-Office	Exempt/Non Exempt: Non Exempt
Reports to: Megan Huovinen		Effective Date: December 2025
Job Summary/Description/Details:
The Administrative Assistant to Smart AutoCare will oversee day-to-day office operations ensuring the organization operates efficiently and effectively. This role requires exceptional organizational skills strong attention to detail and the ability to be proactive and anticipate the offices needs.
Qualifications - Education and Experience
Education	High school diploma; preferred at least two years of college or an equivalent combination of education and experience.
Experience	Three years of related experience required.
Licensure Certification and/or Registration
Managing People	Yes If so which job titles No N/A
Typical Positions Managed	N/A
Primary Job Functions Duties and Responsibilities
Executive and Administrative Support Maintain a professional and welcoming office environment. Prepare conference rooms for meetings ensuring supplies equipment and catering needs are met. Support internal teams with administrative tasks as needed. Handle confidential information with discretion. Coordinate meetings and maintain conference room calendars. Provide support for special projects and other tasks assigned. Office & Facility Operations Assist with I-9 verification and related onboarding processes. Coordinate in-office special events including employee food programs client meetings snacks and celebrations. Manage all office purchasing and supply needs. Partner with Property Management to coordinate building repairs cleaning and daily facility operations. Serve as backup support for the warehouse mailroom as needed. The above-cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. Skills & Competencies Required High school diploma required; an associates degree in business administration or accounting is preferred. 3 years of Administrative Assistance or related experience required. Exceptional organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously and adapt to a changing environment. Ability to analyze interpret and prepare reports. Expert in Microsoft PowerPoint Excel Word and Outlook. Excellent written and verbal communication skills with an emphasis on confidentiality tact and diplomacy. Ability to work with a team and independently. Strong time management skills. Experience working in the automotive warranty industry is a plus.

Required Experience:

Junior IC

Job Title: Administrative AssistantDepartment: Administration Location: Richardson TXIn Office or Remote: In-OfficeExempt/Non Exempt: Non ExemptReports to: Megan HuovinenEffective Date: December 2025Job Summary/Description/Details:The Administrative Assistant to Smart AutoCare will oversee day-to-da...

Job Title: Administrative Assistant	Department: Administration
Location: Richardson TX	In Office or Remote: In-Office	Exempt/Non Exempt: Non Exempt
Reports to: Megan Huovinen		Effective Date: December 2025
Job Summary/Description/Details:
The Administrative Assistant to Smart AutoCare will oversee day-to-day office operations ensuring the organization operates efficiently and effectively. This role requires exceptional organizational skills strong attention to detail and the ability to be proactive and anticipate the offices needs.
Qualifications - Education and Experience
Education	High school diploma; preferred at least two years of college or an equivalent combination of education and experience.
Experience	Three years of related experience required.
Licensure Certification and/or Registration
Managing People	Yes If so which job titles No N/A
Typical Positions Managed	N/A
Primary Job Functions Duties and Responsibilities
Executive and Administrative Support Maintain a professional and welcoming office environment. Prepare conference rooms for meetings ensuring supplies equipment and catering needs are met. Support internal teams with administrative tasks as needed. Handle confidential information with discretion. Coordinate meetings and maintain conference room calendars. Provide support for special projects and other tasks assigned. Office & Facility Operations Assist with I-9 verification and related onboarding processes. Coordinate in-office special events including employee food programs client meetings snacks and celebrations. Manage all office purchasing and supply needs. Partner with Property Management to coordinate building repairs cleaning and daily facility operations. Serve as backup support for the warehouse mailroom as needed. The above-cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. Skills & Competencies Required High school diploma required; an associates degree in business administration or accounting is preferred. 3 years of Administrative Assistance or related experience required. Exceptional organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously and adapt to a changing environment. Ability to analyze interpret and prepare reports. Expert in Microsoft PowerPoint Excel Word and Outlook. Excellent written and verbal communication skills with an emphasis on confidentiality tact and diplomacy. Ability to work with a team and independently. Strong time management skills. Experience working in the automotive warranty industry is a plus.