Administrative Intern
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Job Location:
Pico Rivera, CA - USA
Hourly Salary:
$ 19 - 22
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Description
- Administrative InternTemporary-Internship Opportunity
No Benefits (up to 28 hours per week)The City of Pico Riveras vision and values are to safeguard the publics trust through open and transparent business practices that consistently maintain our credibility of strong ethical stewardship of all resources. We strive to provide responsive and consistent customer service to the community and our employees; who we trust to always own the problem and solution of all our business challenges. We recognize that we must engage our workforce in productive and respectful dialogue as our success internally hinges on the dynamic and interdependent partnerships within; thus improving our chances of external success.The goal is to positively impact our community by optimizing and engaging our workforce to improve the human experience and quality of life in the City of Pico Rivera. The City is committed to forging a model of 21st Century government to better serve the community and its employees.
The DepartmentThe Administration Department is comprised of five principal operating divisions: City Council City Attorney City Manager City Clerk and Office of Sustainability/Pico Rivera Innovative Municipal Energy (PRIME). The Administration Department handles a wide range of administrative functions providing overall administration oversight coordination and direction to City departments striving to provide responsive and consistent customer service to the community and its employees. It ensures that all departments are applying policy consistently and moving forward in the direction of City Councils priorities and goals. Additionally the Office of the City Manager provides each City Department supervision and service-level objectives as directed by the City Council.The Position
The Intern will perform entry-level responsible and professional customer service and clerical and administrative duties for the Administration Department. The Intern will work on various substantive projects and in the process acquire an overview of city government.
It is the Citys hope that the Intern selected to participate in this internship will develop a better understanding of their community and City operations and that the experience will pave the interns road toward personal growth and a productive career in local government.
City Hall is open Monday through Thursday 7:00 AM - 5:30 PM.Hours will vary between 7:00 AM and 5:30 PM. This position may also be required to work non-traditional hours including nights early mornings weekends and holidays based on special events community group meetings and City Council meetings. Essential Duties
- The ideal candidate will have the ability to perform the following essential tasks and duties:
- Effective public speaking and interpersonal skills; confidence in communicating facts and information to city staff and to the public.
- Strong writing skills with an ability to organize/analyze data type and proofread a variety of documents including memos rough drafts forms copies or notes.
- Perform a wide variety of routine clerical work including filing.
- A self-motivated work ethic with the ability to be a supportive team member and independent worker and a desire to work in a diverse team setting.
- An enthusiasm to help the City of Pico Rivera meet objectives.
- The ability to plan organize and prioritize multiple tasks and projects.
- Work with minimal supervision.
- Perform related duties as assigned.
Qualifications
- Be at least 18 years of age.
- Proficiency in the following programs is desired:
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Microsoft PowerPoint
- Microsoft Teams
- Bilingual in Spanish is desired.
Education and Experience:- Applicants must be currently enrolled in an accredited college or university. (applicants must submit proof of current enrollment with application materials or via email to .
PHYSICAL AND MENTAL DEMANDSThe physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands
While performing the duties of this class the employee is regularly required to sit; talk or hear in person and by telephone; use hands to finger handle feel or operate standard office equipment; and reach with hands or arms. The employee occasionally walks and stands and lifts and moves records and documents weighing 25 pounds or less.Specific vision abilities required by this job include close vision color vision depth perception and the ability to adjust focus.
Mental DemandsWhile performing the duties of this class the employee is regularly required to use oral and written communication skills; read and interpret data information and documents; analyze and solve problems; observe and interpret data and situations; use math and mathematical reasoning; learn and apply new skills or information; perform highly detailed work on multiple concurrent tasks; work under changing and intensive deadlines with frequent interruptions; and interact with City officials media citizens groups employees and others encountered in the course of work.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions and the noise level is usually quiet.Licenses and Certifications
- A valid Class C California Drivers License or ability to obtain a Class C California Drivers license within 10 days of hire and a safe driving record throughout the course of employment. City employees are registered with the Department of Motor Vehicles Employee Pull Notice Program.
Veterans credit will amount to 10 points to be added to the interview score. Proof of honorable discharge must be submitted with the application materials in order to be eligible for veterans credit. Veterans who wish to utilize this credit must have served on a full-time basis (not reserve or auxiliary) in the armed forces for a minimum of six months (180 days).
Candidates who pass all qualifying phases (minimum qualification review written examination and/or oral interview) will advance to the hiring department who will have access to a pool of candidates to initiate the selection process. Please note that the time frame for the recruitment timeline will vary. We will keep our applicants posted as we progress in the recruitment process.
FINAL FILING DATE:This recruitment will be open until Sunday February 8th at 11:59PM or close once a sufficient number of applicants are received whichever comes first. Applicants are encouraged to apply early.The City reserves the right to extend the closing date or close this recruitment without notice. Individuals determined to be qualified and best aligned to the position will be invited to participate in the selection process.SELECTION PROCESS:
All application materials must be submitted online prior to the final filing date. Based on a review of application materials the best qualified applicants will be invited to participate in the testing process to further evaluate their job-related experience education knowledge skills and abilities. Resumes will be accepted in addition to but not in lieu of the required application materials (such as a copy of high school diploma G.E.D. equivalent and/or typing certificate if applicable). This is a competitive process; therefore be thorough in your responses. All statements made on the application are subject to verification. False statements will be cause for disqualification removal from the Eligibility List or discharge from employment.Interns do not acquire regular status and are not entitled to benefits. Such employees serve at the pleasure of the appointing authority and are classified as at-will employees. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.For more information regarding this recruitment please email Human Resources at .Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.Employees in this position are regularly scheduled to work up to 28 hours per week and are not eligible for inclusion in the regular permanent employment service of the City and do not receive medical benefits.Physical/Background Check
Candidate(s) selected for hire will be subject to background and reference checks and will be required to satisfactorily complete a post-offer physical examination including a drug screen at the Citys expense.Emergency Disaster Worker
City employees are registered as an Emergency Disaster Worker and must take an the event of a declared emergency City employees shall initially remain at work or if recalled shall report to work after completing critical personal and family emergency responsibilities.Equal Opportunity EmployerThe City of Pico Rivera is an Equal Opportunity Employer and prohibits unlawful discrimination on the basis of race religious creed color national origin ancestry disability (mental and physical) legally protected medical condition (genetic characteristics) marital status sex gender gender identity gender expression age military or veteran status sexual orientation genetic information or any other bases protected by federal law (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964 Section 504 of the Rehabilitation Act of 1973 and the American with Disabilities Act of 1990) state or local law. The City of Pico Rivera does not discriminate or any other basis protected by law in its employment policies or practices.Americans with Disabilities Act (ADA) ComplianceThe City of Pico Rivera provides reasonable accommodations for qualified individuals under ADA considering each situation on an individual basis. Individuals with qualified disabilities who need reasonable accommodation during the selection process must specify the accommodation needed in writing for the application and/or interview phase. If you have questions please contact the Human Resources Department staff: .City of Pico Rivera Human Resources 6615 Passons Blvd. Pico Rivera CA 90660
Required Experience:
Intern
Key Skills
- Campaigns
- Abinitio
- AutoCAD 3D
- Hardware & Networking
- Customer Support
- Arabic
