Project Coordinator Facilities and Operations
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Job Location:
Everett, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Project Coordinator: Facilities and Operations (Job Posting)
Location: Fluke Park - Everett
Reports to: Building Services Manager and Facilities Director
POSITION OVERVIEW
We are seeking a highly organized adaptable and proactive Project Coordinator to join our team. This role supports both the Facilities and Operations organizations by coordinating projects streamlining workflows and ensuring effective cross-functional communication.
The ideal candidate is resourceful detail-oriented and thrives in a fast-paced environment. This position plays a key role in supporting project execution managing operational logistics contributing to employee engagement initiatives and ensuring smooth day-to-day coordination across teams. This is a dynamic and evolving role that requires strong technical skills accountability independence and a problem-solving mindset. The Project Coordinator will collaborate closely with multiple departments support leadership in project-driven work and help maintain a positive and efficient workplace culture.
QUALIFICATIONS
- Strong technical skills in Microsoft Office (Outlook Word Excel PowerPoint Teams SharePoint) Adobe Visio MIRO Oracle iBuy and Concur
- Excellent organizational and time-management skills
- High attention to detail and accuracy
- Ability to work independently and proactively
- Comfortable in a fast-paced and evolving environment
- Strong written and verbal communication skills
- Ability to analyze issues troubleshoot and develop effective solutions
- Customer-focused and collaborative mindset
- Experience supporting project-based work or cross-functional initiatives
- Ability to support engagement and culture-building activities
KEY RESPONSIBILITIES
Facilities Project Coordination (25%)
- Coordinate and support Facilities projects ensuring timelines tasks and deliverables are organized and completed on schedule.
- Serve as the backup coverage for the front desk ensuring visitor and communication workflows remain uninterrupted during assigned times.
- Oversee Facilities-related workflows such as supply procurement vendor scheduling and building-related requests.
- Support Facilities finance processes by tracking purchase orders invoices and financial documentation within Oracle/iBuy.
- Coordinate activities related to the Vehicle Fleet and Certificates of Insurance including data tracking scheduling and documentation.
- Assist with Facilities initiatives continuous improvement work and cross-functional project needs.
Operations & Cross-Functional Project Support (75%)
- Assist Operations leadership and project owners with organizing scheduling and tracking project activities across multiple workstreams.
- Coordinate project meetings and workshops including agenda preparation materials logistics and follow-up action items.
- Manage timelines schedules and documentation for ongoing operational initiatives.
- Coordinate vendors procurement workflows and purchase order processes to support projects and operational needs.
- Support new hire onboarding activities by coordinating logistics schedules and team readiness tasks.
- Partner with Operations and Facilities to plan and execute team events culture initiatives and engagement-related projects.
- Support travel coordination and T&E compliance as part of project-related logistics.
- Maintain and update operational tools such as org charts team contact lists project dashboards and internal communication resources.
- Oversee distribution of internal project materials shipments and event-related items such as SWAG or gift packages.
- Provide project coordination support to the Operations Executive Administrator during peak workloads or critical initiatives.
- Support special projects process improvements data tracking and evolving operational priorities.
Required Experience:
IC
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
About Company
Fortive Corporation Overview Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product d ... View more
