Office Services Coordinator
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Job Location:
Lexington, KY - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Transylvania University () a top-tier independent residential liberal arts college of 1000 students in Lexington Kentucky invites applications for Office Services Coordinator. The Office Services Coordinator provides mail services office supplies and certain vehicular transportation services to all university faculty staff and students. Coordinates the centralized university purchasing and supports copier services to campus.
To begin the application process please submit your resume and a cover letter by clicking Apply Now above. Please write your cover letter to the attention of Laura Mancuso Controller. Please apply by January 16 2026; however resumes will be accepted until the position is filled.
Transylvania University is an Equal Opportunity Employer and is committed to enhancing the diversity of the university support of this goal we seek qualified candidates with a wide range of backgrounds perspectives and experiences. We embrace diversity and encourage all who are interested to apply.
Essential Duties:
Mail Services
- Sort prepare and process all incoming and outgoing US mail campus mail and parcels.
- Sell stamps postcards envelopes and shipping services to faculty staff and students.
- Ensure adequate postage meter balances to support operations.
- Develop and maintain relationships with vendors and maintain all government requirements with postal services.
- Report monthly postage and shipping fees for departmental charges.
- Manage and train student workers adequately to staff the mailroom(s).
Office Services and Purchasing
- Serve as campus operator.
- Manage inventory of general supplies including monthly report of supplies expenses for departmental charges.
- Review and approve purchases on Amazon business account.
- Manage cooperative purchasing arrangements and place orders for departments as requested from approved vendors.
- Manage copier services including maintaining equipment contracts copier accounts and reporting on monthly usage for departmental charges.
- Coordinate purchases of large ticket items that do not require a Request for Proposal (RFP) and assist in the processing of RFPs for specialized goods and services.
Vehicular Transportation Services
- Manage requests for personal vehicle usage and rental cars in compliance with university policies and procedures.
- Maintain approved drivers list including drivers license checks and insurance coverage.
- Manage driver training program for all university approved drivers.
- Maintain list of university-owned vehicles including licensing insurance and maintenance records.
- Manage fleet card program including issuance tracking and reporting.
- Coordinate insurance claims involving university-owned vehicles.
Secondary Duties:
Serve as backup for campus card services and other areas of the Business Office as needs arise
Other duties as assigned.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Discover Transylvania University's top-notch liberal arts education. Apply now and get access to our wide range of scholarships.
