Fiscal Specialist (0079022)

Title: Fiscal Specialist

Position Number:

Hiring Unit: ADMINISTRATION AUXIL ENT AUXIL ENT

Location: UH at Manoa

Date Posted: 12/17/2025

Closing Date: 01/05/2026 11:59pm

Band: A

Salary :salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities (* Denotes essential functions)

1.*Serves as a Fiscal Specialist for the Office of Campus Services. Work assignments may include nights weekends and at program locations at different campuses.

2.*Assists with the preparation of procurement documents for goods services and equipment $14999.99 or lower and ensures compliance with University State and applicable Federal regulations for Campus Services departments.

3.*Assists with statistical studies financial analyses fiscal planning the preparation of special reports and the preparation of preliminary budget calculations.

4. *Collects statistical data from existing files and records necessary for budget preparation variance reports periodic operational status reports and responses to inquiries from other units within the University.

5.*Prepares and reviews data in the Universitys Financial Accounting System.

6.*Monitors and verifies accounting system reports of finances and reconciles as necessary.

7.*Assists with adjusting entries and preparing journal vouchers.

8.*Assists with ensuring the completeness and accuracy of journal entries general and subsidiary ledgers and monthly operating statements including expense schedules and inventory reports.

9.*Assists in year-end closing and preparation of operating statement balance sheets and analytic reports. Participates in the year-end adjusting and closing entries and coordinates the deadlines with the property management firm and the Universitys Property Manager.

10.*Assists in preparation for and execution of year-end physical inventory.

11.*Assists with ensuring that all payments and deposit of collections are made on a timely basis.

12.*Assists with resolving disputed supplier claims by investigating correcting delays in processing and preparing necessary correspondence. Acts as liaison with the Disbursing Office and follows-up with departments.

13.*Assists in conducting surprise cash counts at various departments.

14.*Assists with the processing of salary overpayment notices forms and payments.

15.*Assists with the reconciliations of daily sales receipts and purchasing card transactions.

16.Trains and supervises employees and student assistants.

17.Other duties as assigned.

Minimum Qualifications

1.Possession of a baccalaureate degree in Business Administration Accounting Finance Public Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting and/or finance; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2.Functional knowledge of principles practices and techniques in the area of accounting and/or finance demonstrated by knowledge understanding and ability to apply concepts terminology.

3.Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with accounting and/or finance.

4.Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of accounting and/or finance.

5.Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

7.Demonstrated ability to operate a personal computer and apply word processing software.

8.Ability to travel for purposes of attending meetings trainings and other activities.

9.Ability to work beyond normal business hours including evenings weekends and holidays.

Desirable Qualifications

1.Familiarity and/or experience with UH fiscal policies and procedures.

2.Familiarity with Kuali Financial System (KFS).

To Apply:
Note: If you have not applied for a position before using NeoGov you will need to create an account. Click on the Apply button on the top right corner of the screen to complete an application and attach required documents by the closing date:
1. Cover letter indicating how you meet the minimum qualifications;
2. Resume;
3. Names and contact information (telephone number and email addresses) of three (3) professional references in a supervisor capacity; and
4. Copy of your official educational transcript. (Official transcripts will be required if selected to fill the position.)

Note:
The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered.
If multiple applications are received from the same candidate only the last one will be reviewed. Please do not include any self-identifying photos and PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATEON TRANSCRIPT COPIES. All items become the property of the University of Hawaii Office of Campus Services and will not be returned.

Inquiries: Campus Services Human Resources Office; ;

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: