Diocese of St. Augustine

Catholic Center

Interdepartmental Administrative Assistant Office of the Bishop

• As a member of the Diocesan Curia must maintain the highest level of confidentiality and diplomacy regarding all diocesan matters.
• Works collaboratively with other administrative colleagues in the Office of the Bishop with event coordination calendar sharing coordinating meetings and scheduling meetings.
• Assists with the processing of Letters of Good Standing and approval requests and manages chancery site archives (clergy files etc.).
• Screens telephone calls and visitors for urgency and nature of business or assists them to the appropriate office or ministry. May provide direct assistance to individuals within scope of authority and responsibility of the position necessitating a high level of professionalism empathy tact courtesy and diplomacy. Contacts and conversations frequently involve confidential/sensitive matters necessitating discretion.
• Receives and distributes incoming mail and assures that outgoing mail is sent out in a timely fashion. Handles office mailings and distributes materials to departmental committees boards councils teams and other bodies.
• Serves as a member of the administrative support team for the Office of the Bishop including backup and vacation coverage as needed.
• Responds to work assignments and projects generated by the Chancellor for Administrative Affairs in a timely manner. Provides regular written status updates and deadlines on active projects assigned by Curia leaders.
• Creates neat and professional correspondence free from error and with good grammar and proper English; proofreads and edits materials; duplicates and distributes materials as necessary.
• Makes transportation hotel and official diocesan business arrangements for assigned Curia leaders.
• Prepares and processes accounting budgeting and purchasing documents related to the operations of the office.
• Maintains an organized neat and efficient filing system and creates updates and maintains accurate databases files and other records and information.
• Performs other related duties as assigned by the Chancellor for Administrative Affairs.

• Must be a practicing Catholic in good standing with the Church with knowledge of and commitment to Gospel values Catholic moral and social teachings and possesses a sound working knowledge of Church hierarchy and Church structure.
• High school diploma required or general equivalency degree (GED) with at least 3 years experience in an office setting performing administrative-type duties.
• Must maintain a high level of attention to detail accuracy and efficiency; a person with good organizational skills.
• Must consistently demonstrate a positive friendly respectful and caring attitude with colleagues the public and all one serves in word and deed; projecting a welcoming atmosphere to all who make contact with the Chancery.
• Must be able to organize and prioritize work be proactive take initiative resolve complex problems follow through and simultaneously manage multiple projects.
• Requires a high fluency with Microsoft Office software and proficiency using online databases.
• Must be proficient in English grammar with excellent research interpretive writing proofreading and editing skills.
• Must have the ability and experience to work in a respectful team environment with other diocesan personnel and the ability to develop and maintain positive relationships with clergy diocesan employees and outside contacts.
• Requires above-average communication skills including verbal written and listening.
• Honors respects and cares for all people; displays cultural diversity awareness and sensitivity.
• Ability to speak understand and write in Spanish and English; preferred.
• Must successfully pass the required criminal background check prior to employment and maintain this clearance throughout employment with the Diocese of St. Augustine.

Required Experience:

Junior IC