Office Services Manager

Office Services Manager

Salary: 45000 per annum DOE plus company benefits

Location: London EC2M

Contract: Full Time Permanent

Shifts: 37.5 hours per week Monday Friday 9am until 5:30pm with 1 hours unpaid lunch break

Work model: Fully onsite

Williams Lea seeks an Office Services Manager to join our team!

Williams Lea is the leading global provider of skilled technology-enabled business-critical support services with long-term trusted relationships with blue-chip clients across investment banks law firms and professional services firms. Williams Lea employees nearly 7000 people worldwide who provide efficient business services at client sites in often complex and highly regulated environments from centralised Williams Lea onshore facilities and through best cost company offshore locations.

Purpose of the Role

We are seeking an experienced Office Services Manager to oversee the delivery of high-quality office services for a top US law firm in London. This role combines operational leadership team management and client engagement to ensure services are delivered accurately efficiently and in line with client expectations.

You will lead the production team providing clear direction support and oversight to achieve service level agreements and operational excellence. Working closely with the Account Director you will maintain effective processes manage workloads and ensure client deadlines and quality standards are consistently achieved.

The role requires a proactive commercially minded individual with the ability to utilise software and workflow tools to optimise efficiency and deliver exceptional client outcomes. A high degree of confidence when working with senior stakeholders alongside a polished and professional approach is essential.

Key Responsibilities

Operational Leadership

• Oversee day-to-day operations to ensure client requirements are met while supporting employee engagement and development.
• Prioritise allocate and manage workloads to ensure deadlines are achieved efficiently.
• Take full accountability for all client requests ensuring a consistently high standard of delivery.
• Identify and address potential issues proactively escalating where appropriate.

Client Relationship Management

• Build and maintain effective working relationships with clients and external suppliers (e.g. printing vendors agencies).
• Ensure client satisfaction through clear communication effective governance and proactive issue resolution.
• Support account growth by identifying opportunities and contributing to proposals for extended or enhanced services.
• Prepare and present monthly management information service invoices and performance reporting.

Team Management

• Provide coaching mentoring and performance management for direct reports.
• Support learning and development initiatives to enhance team capability and succession planning.
• Build a culture of collaboration accountability and continuous improvement.
• Manage day-to-day team operations and conduct service reviews in line with OpEx audit report requirements and contract governance.
• Drive team performance through regular appraisals constructive feedback and development planning to ensure individual and collective objectives are achieved and aligned with organisational goals.

Process & Quality Management

• Develop implement and maintain standard operating procedures (SOPs) Knowledgebank and RCA to ensure consistent and compliant service delivery.
• Drive continuous improvement initiatives to enhance quality efficiency and innovation.
• Maintain awareness of industry trends emerging technologies and best practice.
• Champion the Williams Lea culture by leading by example and demonstrating company values.
• Ensure compliance with all health and safety regulations by promoting a safe working environment conducting regular risk assessments and implementing appropriate policies and procedures.

Skills Experience & Personal Attributes

• An understanding of first-generation TUPE processes is desirable; however candidates without this experience will also be considered.
• Proven experience in a people management or team leadership role.
• Demonstrable experience delivering office services within a corporate and/or professional services environment including reprographics print production and mail services.
• High level of confidence and credibility when engaging with senior stakeholders with a polished and professional communication style.
• Excellent communication planning and organisational skills.
• Client-focused approach with strong attention to detail and a proactive mindset.
• Commercial awareness including the ability to manage budgets costs and resource allocation effectively.
• Confident decision-maker able to prioritise competing demands and operate effectively under pressure.
• Sound understanding of document production processes associated cost models and internal invoicing procedures (training will be provided).
• Performance management and appraisals

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being we offer a comprehensive benefits package including but not limited to:

• 25 days holiday plus bank holidays (pro-rata for part time roles)
• Salary sacrifice schemes retail vouchers including our Tech Scheme which can be used on a range of gadgets such as Smart TVs laptops and computers or household appliances.
• Life Assurance
• Private Medical Insurance
• Dental Insurance
• Health Assessments
• Cycle-to-work scheme
• Discounted gym memberships
• Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age disability gender reassignment marriage and civil partnership pregnancy and maternity race (which includes colour nationality and ethnic or national origins) religion or belief sex or sexual orientation (each of these being a protected characteristic in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at (we do not accept applications to this email address).

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