Billing Analyst 1 (US)

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

The main responsibility of aBilling Specialist is to accurately prepare and submit client invoices in accordance with contract terms and to meet corporate mailing deadlines. Additionally the Billing Specialist is responsible for reviewing contract setups in the Oracle Contracts system and verify the data is in compliance with the contract Specialists are the first line of communication with Project Managers and other Operations members. This job will be based in Arcadis New York.

Role accountabilities:

Additional duties/requirements include:

• Ensures that all invoices are processed and mailed accurately and in accordance with the contract terms and deadlines set forth by management and clients.
• Ensures all Tiered client templates are kept up to date and have a strong understanding of the client billing requirements.
• Work closely with Project Management/Project Assistant teams to prepare and send client invoices. This includes any special invoice documentation or backup as required within the contract.
• Assist Project Management teams with the Invoice Status Report and Costing as needed.
• Delivers courteous prompt respectful and value-added customer service to internal and external clients.
• Monitor and manage invoices in the Invoice Status Report daily.
• Uploads a copy of client-delivered invoices into the Receivables Billing AR app and Cancellations into the . app within Oracle.
• Verification of receipt of contracts in the Contacts Storage System (CLS) and record of the status.
• Interface with Cash Receipts Accounts Payable and Collection departments.
• Monitor validation reports for contract setups and missing rates and make any necessary adjustments.
• Revenue recognition comprehension and adjustments.
• Seek creative ways to assist Operations that are not meeting mailing deadlines.
• Complete the task checklist as requested.
• Work in Adobe PDF to organize and tie out a backup.
• Work well under pressure must be able to adhere to strict Finance/Client deadlines.

Qualifications & Experience:

• Associate degree or equivalent experience in a relevant discipline (Finance Accounting or Business Administration).
• Minimum of 1 year of business experience in Finance with a focus on billing preferred.
• Proficiency in Microsoft Excel and Word.
• Working knowledge of billing software (e.g. SAP Oracle Deltek QuickBooks etc.)
• Familiarity with financial regulations and compliance standards relevant to billing.
• Ability to analyze financial data and generate billing reports.
• Experience with reconciliations and resolving billing discrepancies.
• Understanding of general accounting principles and procedures.
• Data entry accuracy and experience with large data sets.
• Experience preparing and reviewing client invoices according to contractual terms.
• Knowledge of electronic payment and collection systems.
• Ability to interpret contracts for billing requirements.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $42948 - $71579. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

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