Executive Administrative Assistant
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Job Location:
Glen Allen, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
LifeSpire of Virginia is seeking an Executive Administrative Assistant to support our Home Office Team in Glen Allen VA! Please apply if interested.
Position Summary
The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership. This role manages executive calendars board and committee coordination corporate documentation and office operations while handling sensitive and confidential information with discretion. The ideal candidate is highly organized detail-oriented and excels in communication and relationship management.
Key Responsibilities
- Provide comprehensive administrative support to the CEO COO and CFO including correspondence reports expense tracking and board materials.
- Manage executive calendars meetings conference calls and travel arrangements.
- Coordinate and support Board of Trustees RAC and senior leadership meetings including agendas minutes presentations and follow-up.
- Prepare PowerPoint presentations for board leadership and management meetings.
- Maintain corporate records bylaws board documentation and annual disclosure filings.
- Serve as primary administrator for BoardEffect and other reporting dashboards.
- Manage company vehicle fleet records compliance and scheduling.
- Oversee office operations including supplies space planning office moves and landlord coordination.
- Coordinate onboarding and offboarding of home office staff in collaboration with IT and leadership.
- Publish and distribute internal communications to home office staff.
- Participate in senior management meetings and record meeting minutes.
- Provide support during community or organizational emergencies.
- Perform other related duties as assigned.
Key Competencies
- Customer-focused mindset (serving communities residents and colleagues)
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Professional judgment integrity and discretion
- Ability to manage multiple priorities efficiently
- Strong relationship-building skills
- Technical proficiency and attention to detail
Qualifications
- Minimum of 3 years of administrative experience preferably supporting senior leadership
- Advanced proficiency in Microsoft Word Excel and PowerPoint
- Strong communication and interpersonal skills
- Exceptional attention to detail and organizational ability
- Ability to handle confidential information independently
- Comfortable working in a fast-paced environment with competing priorities
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Join the LifeSpire Team - Where Lives Are Transformed and Careers Thrive! At Lakewood, a respected regional leader in senior care, located in the heart of Richm...
