Administrator Receptionist

Hayward, CA - USA

Monthly Salary: Not Disclosed

Posted on: 6 days ago

Vacancies: 1 Vacancy

Job Summary

Full-time

Description

Position: Administrator Clerical Receptionist

Classification: Full-Time / Non-Exempt

Location: Hayward

Reports To: Administration Manager

Summary/Objective

The Clerical Administrator position will handle various responsibilities from the service and administration departments. Performs other related duties as required and assigned.

Essential Functions:

The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Processes customer applications and similar paperwork.

Answers screens and directs calls on multi-line phone system in a courteous and professional manner; takes

messages and/or forwards telephone calls to appropriate employee voice mail or pager.

Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.

Composes and types of routine correspondence as required.

Performs general clerical duties including but not limited to filing photocopying faxing and mailing as required.

Organizes and maintains file system files correspondence and other records.

Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.

Performs other duties as assigned by supervisor.

Excellent communication skills both verbal and written.

Strong people and customer service skills in a professional setting

Strong Microsoft skills and knowledge.

Ability to work independently and efficiently and perform with minimal supervision.

Ability to apply knowledge to companys and customers current and future needs.

Ability to multi-task and prioritize.

A valid drivers license is required. Must be insurable with no major infractions. Job may require some travel.

Assist Operations/Administrative Manager with various tasks

Coordinate training classes and other office functions

Monitor and order supplies

Maintain a tidy reception area

Oversee food service logistics and vendor coordination

Requirements

1. Excellent Customer Service skills and knowledge.

2. Proficient in communications both verbal and written

3. Interpersonal Skills

4. Problem Solving and Analysis skills

5. Safety Focus

6. Critical Thinking/Evaluation

7. Reasoning skills

8. Ethical conduct & practices

9. Time Management

10. Personal Effectiveness/Credibility

11. Flexibility

12. Timeliness

13. Initiative

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Physical Demands

While performing the duties of this job the employee is regularly required to talk or listen. This is largely a deskbound role; however filing correlating reproduction and binding materials are required. This would

require the ability to lift files open filing cabinets bend or stand on a stool climb stairs and prepare training and meeting rooms/spaces as necessary.

Position Type/Expected Hours of Work

This is a full-time direct-hire position. The days and hours of work are Monday through Friday 7:00 a.m. to 4:00 p.m.

Required Education and Experience

High School Diploma required associate degree or higher desired.

Ability to perform diversified clerical functions and administrative procedures.

Excellent verbal and written communication skills.

Mid to Proficient skills in Word Excel and administrative software systems.

Strong interpersonal skills.

Ability to understand and follow written and verbal instructions.

Versatility flexibility and a willingness to work within constantly changing priorities with enthusiasm.

Excellent attendance and promptness a must.

Other duties:

Please note this job description is not a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Salary Description

$27.00

Required Experience:

Unclear Seniority

Full-timeDescriptionPosition: Administrator Clerical ReceptionistClassification: Full-Time / Non-ExemptLocation: HaywardReports To: Administration ManagerSummary/ObjectiveThe Clerical Administrator position will handle various responsibilities from the service and administration departments. Perform...