Privacy and Compliance Officer (Repost)

This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.

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Hybrid 1 - 4 days in office andat least one in-person meeting per month. This is subject to change due to the BHAs needs.

Please note: These working arrangements are subject to change.

This position is responsible for overseeing the BHAs Privacy and Compliance areas. The purpose of the position is to enhance and protect the BHAs vision mission and values by providing risk-based and objective assurance advice and insight to individual Offices within the BHA in regard to compliance with state and federal laws and regulations as well as BHA policies and procedures that govern privacy and other compliance areas. This position administers a BHA-wide Privacy program that targets BHA divisions/office staff business associates and trading partners (Example: OIT HCPF COAG outside vendors stakeholders) and is designed so that staff are knowledgeable of BHA and legal requirements for protecting the privacy of confidential information and for instituting policies procedures forms and other materials that support this effort via training and enforcement.

In accordance with the Health Insurance Portability and Accountability Act (45 CFR Section 164.530) and other state and federal privacy and security regulations this position serves as the BHAs BHA Privacy & Compliance Officer. The BHA Privacy & Compliance Officer is a high-level resource in the area of privacy for the BHA. The BHA Privacy & Compliance Officer oversees monitors and advises on all ongoing activities related to the development implementation maintenance of and adherence to the BHAs policies and procedures covering the privacy and access to protected information in compliance with federal and State laws and the BHAs information privacy practices. The BHA Privacy & Compliance Officer highlights any concerns related to these areas and their associated risks to the BHA. This position serves as the point position for BHAs compliance with privacy requirements for protected and confidential information. This position works with directors and program managers in managing the implementation of statutory changes affecting the BHA. This position facilitates business associate agreements security agreements. research requests and projects and data protection agreements as well as overseeing investigations of potential privacy breaches and violations and representing the agency and its policies and practices related to privacy. This position provides technical assistance in relation to the areas described above.

The BHA Privacy & Compliance Officer is the authority for the implementation and ongoing privacy compliance for the Behavioral Health Administration. This requires a high level of knowledge and expertise in the privacy field needed by the agency to support its overall mission. As the privacy senior authority the position is authorized to take action and issue expert opinions that provide direction for further action by others; design strategy systems processes guidelines rules and standards that are mission critical and directly impact the agencys ongoing operation and broad program or policy; and maintain the leadership role in the administration of a privacy program that ensures the protection of confidential information maintained by other divisions and offices.

Such responsibilities include administering a program that assures compliance with federal State and local laws related to privacy and confidentiality; chairing and/or providing leadership to appropriate boards and committees as relates to privacy; serving as the BHA liaison to regulatory and accrediting bodies for matters relating to privacy; developing and administering enterprise privacy policies; collaborating with BHA and division staff for developing implementing and administering division/office procedures; devising a monitoring system for all divisions and offices that provides timely privacy status information with corrective actions; receiving and addressing complaints from clients and staff relative to possible violations of privacy practices. To administer such a program the Data BHA Privacy & Compliance Officer works closely with the BHAs Division Directors.

This position has a high-level responsibility for advising the BHA on privacy compliance and other privacy issues derived from privacy laws. The BHA Privacy & Compliance Officer provides guidance to the organization that minimizes data privacy risks ensures compliance with arising data protection issues and ensures the confidentiality and protection of data.

• Provides technical assistance in establishing data protection policies and behaviors of staff and management throughout the organization including interactions with other local State and federal agencies.

• Provides technical expertise regarding the BHAs implementation of HIPAA and other privacy/data protection/information legislation within the State and on a local level.

• Develops and maintains BHA privacy policies procedures and tools consistent with state and federal privacy statutes.

• Reviews and monitors (sometimes in conjunction with the Attorney Generals Office OSC Contracting Division etc.) BHA business associate data protection security agreements for completeness and compliance with State and federal statutes and internal policy.

• Coordinates and works closely with BHA staff to improve compliance throughout the BHA.

• Reports to the U.S. Department of Health and Human Services Secretary concerning agencys level of compliance with standards and legislation mandates.

• Maintains logs and documentation of findings within the BHA as well as with division/office business associates including compliance and non-compliance issues along with recommendations for remediation and/or mitigation of non-compliance issues.

• Serves as point person in responding to breaches specifically proper response overseeing notifications when appropriate and communicating with the Attorney Generals office and the U.S. Department of Health and Human Services as appropriate.

• Creates and conducts educational and ongoing awareness programs for the BHA workforce including Divisional HIPAA liaisons as identified by Division Directors. Provides initial and ongoing training for all staff on privacy requirements based on State and federal laws that protect health information. Provides updated training as necessary based on changes in laws and/or BHA policies.

• Monitors to assure that employees complete required training. Answers employee questions. Evaluates current business practices to determine level of staff understanding and adjust training efforts to meet the needs of staff. Updates training modules as new requirements are disseminated.

• Attends BHA and outside training offerings in order to keep current with the latest requirements and to share agency experiences that have enhanced the privacy program with other agencies.

• Regularly communicates with programs BHA employees and other agencies to ensure awareness and compliance with the latest information on BHA policies and procedures and state and federal law; potential vulnerabilities and risks; best practices in safeguarding protected information; and continually reinforcing the importance of maintaining the privacy and security of client and other data.

Other duties:

Perform additional duties related to data privacy. Examples include but are not limited to:

• Assists in developing standard operating procedures and guidelines and provides technical assistance to internal and external staff on privacy issues affecting the BHA.

• Provides analysis training and technical assistance to staff while assisting key managers with rules changing processes and working with other external entities behavioral health providers to ensure initial and ongoing compliance.

• Represents the BHA on state and federal legislation issues related to compliance with privacy regulations.

• Prepares materials as required by the BHA and the legislature when requesting funds justifying current funding and for ensuring compliance with state and federal privacy laws.

Experience Only:

Seven (7) years of relevant experience in all of the following areas:

• HIPAA compliance and data standards including data privacy
• Federal and state statutory/legislative requirements
• Developing and maintaining privacy and compliance program documentation and processes
• Strong collaboration skills

OR

A combination of related education (associates or bachelors degree) and/or relevant experience in an occupation related to the work assigned equal to seven (7) years in all of the following areas:

• HIPAA compliance and data standards including data privacy
• Federal and state statutory/legislative requirements
• Developing and maintaining privacy and compliance program documentation and processes
• Strong collaboration skills

• Managing data sharing/use agreements
• Assessing third-party vendor privacy risks
• Experience training on HIPAA compliance for various staff at all levels

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications experience work products and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications. Do not use see resume or see attached.

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

After minimum qualification screening the comparative analysis process will involve a review and rating of all the information you submit.

Document your work experience/job duties to the extent to which you possess the skills education experience minimum qualifications and preferred qualifications.

If listed answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling grammar and clarity of your writing).

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process the official appeal form and how to deliver it on theState Personnel Boardwebsite.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal formhere.

• You must be deliver the official appeal form to the State Personnel Board:

  • By email () or

  • Postmarked in US Mail to(1525 Sherman Street 4th Floor Denver CO 80203 or

  • Hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

Contact the State Personnel Board for assistance:

• At or

• Refer to the Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes within theRuleswebpage.

• How to apply to the State of Colorado (YouTube Video Runtime 3:59 Closed Captions Available)

• The Assessment Process

For additional recruiting questions please contact @

If your goal is to build a career that makes a difference join the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of Colorado.Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medicalanddentalhealth plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of ColoradoEmployee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for thePublic Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs well-being and dignity of the individuals families and communities we serve. We commit to respect fairness and access in every decision policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions programs and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees our partners the Coloradans we serve and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right not what is easy.

• Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to.

The State of Colorado is an equal opportunity employer

We are committed to increasing aColorado for ALLof our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a Colorado for ALL drives our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

• (Multiple Choice) The bottom of this job announcement provides links to additional information on how to apply the assessment process toll free applicant technical support and about how the State of Colorado is an equal opportunity employer.

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    • I am unable to access the links with this information on the job posting. (If you select this option please contact the recruiter whose information is listed on this announcement so that they can send this information directly to you.)

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• If you are a current or former State of Colorado employee please list your employee number (starts with 997). Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process. If you are a former or current state employee please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience).

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application.

In the space below please explain why the prior termination or resignation should not disqualify your application from the current position.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER