Staff Accountant – AR, AP & General Accounting
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Job Location:
Houston, MS - USA
Yearly Salary:
USD 75000 - 85000
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
About Paladin Drones
Paladin is revolutionizing public safety with autonomous drone technology. Our mission is to get first responders eyes on a scene within 90 seconds. Our drones respond to over 1000 emergency calls each week giving agencies real-time situational awareness when every second counts.
We are a fast-growing mission-driven team developing innovative technology that makes communities safer.
Position Overview
Paladin Drones is seeking a detail-oriented Staff Accountant to support core accounting operations with a strong emphasis on Accounts Receivable Accounts Payable credit card reconciliation and monthly close activities. This role ensures accurate financial records supports our subscription-based revenue model and works closely with leadership to support financial reporting.
The ideal candidate is proactive organized analytical and comfortable in a fast-paced scaling tech environment.
Key Responsibilities
Accounts Receivable (Primary Focus)
- Create and process customer invoices for SaaS subscriptions hardware deployments and renewals.
- Ensure accuracy of billing data contract terms SKUs customer numbers and service periods.
- Monitor outstanding AR and follow up with customers on past-due balances.
- Apply customer payments and reconcile AR balances in QuickBooks Online.
- Support collections workflow and communicate with internal teams as needed.
Accounts Payable
- Enter and code vendor bills in QuickBooks Online with proper GL department and class coding.
- Set up payments for approval (ACH check wire) and process approved payments timely.
- Maintain accurate vendor records including W-9s payment terms and contact information.
- Reconcile vendor statements and resolve outstanding credits errors or missing invoices.
Credit Card & Expense Management
- Match and reconcile Brex credit card transactions with receipts and proper coding.
- Follow up with cardholders to resolve missing receipts or incorrect categorizations.
- Ensure all expenses are aligned with accounting policies and department budgets.
General Accounting & Month-End Close
- Review and maintain general ledger entries and ensure accuracy of all postings.
- Review monthly Profit & Loss and Balance Sheet activity for proper classification.
- Track and reconcile Prepaid Expenses Accrued Expenses Deferred Revenue and other key accounts.
- Maintain and update Fixed Assets including additions disposals and monthly depreciation.
- Perform monthly reconciliations and assist with adjusting journal entries.
- Support the Financial Controller CEO and HR with financial reporting internal documentation compliance and audit requests.
- Assist with ad hoc analysis and financial projects as needed.
Process Improvement
- Identify opportunities to optimize AR AP credit card management and month-end workflows.
- Help develop and maintain accounting procedures and internal controls.
Qualifications
- Bachelors degree in Accounting Finance or related field required.
- 24 years of accounting experience (startup or SaaS environment highly preferred).
- Strong experience with Accounts Receivable Accounts Payable and monthly close.
- Proficiency with QuickBooks Online Brex and Google Sheets/Excel.
- Solid understanding of GAAP and accounting best practices.
- High attention to detail accuracy and organization.
- Ability to manage multiple deadlines in a fast-paced environment.
- Strong communication skills and ability to work cross-functionally.
Preferred Experience
- SaaS or subscription-based billing experience.
- Familiarity with deferred revenue and ASC 606 principles.
- Experience with fixed asset accounting and prepaid schedules.
- Exposure to expense management platforms (Brex Ramp etc.).
What We Offer
- Competitive salary and equity packages.
- Health dental and vision insurance.
- Unlimited PTO and paid holidays.
- A mission-driven innovative company culture.
- A collaborative fast-paced environment where your work creates real impact.
Required Experience:
Manager
Key Skills
- Account Payable
- Invoicing
- Journal Entry
- Data Entry
- Accounting & Finance
- Tax Returns
- QuickBooks
- General Ledger Accounting
- Microsoft Excel
- Reporting
- Payroll
- Financial statement
- Account Receivable
- ACCA
- CPA
About Company
Equipped with the latest in LTE-enabled drone technology, First Responders can increase their situational awareness, operate more effectively, and save lives.
